We are seeking highly motivated, professional and responsible individuals. Improvix Technologies fosters creativity and presents an opportunity for each team member to have a greater impact on the level of success and ingenuity within the products and services we provide. Improvix has the utmost respect for their employees, provides opportunities to grow, and aims to support their employees so that they may stay focused and achieve high performance in their jobs.

Executive Admin Director

The Administrative Clerk’s duties will include:

• Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate;

• Managing multiple individuals’ calendars; responding to and/or initiating meeting requests;

• Coordinating and arranging logistics with visitors, to include building access and escorting;

• Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations;

• Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;

• Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;

• Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership;

• Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;

• Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;

• Coordinating, organizing, and documenting administrative process improvements;

• Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc.

• Representing the customer in all interactions with visitors, government employees, etc.;

• Other general administrative tasks, as assigned.

Required qualifications for the Documentation Specialist include:

• 5 years of experience as an Administrative Assistant for senior-level executives and/or government leadership;

• Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;

• Excellent skills in communication, documentation, organization, and multi-tasking;

• Exudes calmness under pressure;

• Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;

Additional requirements for all levels:

• Experience at working both independently and in a team-oriented, collaborative environment; and

• Excellent communicator with strong customer focus.

Hours:

• Available to work 5 days/week onsite, standard business hours

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At Improvix Technologies, Inc. we understand the importance of secure and reliable IT solutions. To this end, our stellar track record highlights our consistent delivery of cost-effective, strongly-secure, and highly-integrated IT solutions that exceed customers’ expectations and enhance the Government’s technology landscape. We invite you to join our dynamic organization serving federal and corporate clients. Improvix Technologies offers competitive salaries and a comprehensive benefits package to provide our employees with financial and health protection and advantages they deserve. Our benefits include 401K matching, life insurance, up to four weeks of paid annual leave, transit and training compensation, health, dental and vision benefits.

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Improvix Technologies, Inc.is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sexual orientation, religion, age, national origin, disability status or any other class protected by law. U.S. Citizenship is required for most positions.