Hartizen Homes is currently seeking a qualified and experienced Sales and Settlement Administrator to work across Central Florida in all our communities. We hire responsible people and give them freedom to use their talents.
Who is Hartizen Homes?Hartizen Homes is a homebuilder based in Orlando, FL. We are excited to have launched our residential construction brand to our portfolio of very successful and rewarding companies. Our mission is “finding purpose through serving others.”
Why Hartizen?At Hartizen Homes, we put the needs of our customers and our employees at the heart of our business. We create better living experiences for our customers by using our talents.
Who Are We Looking For?If you have the heart to serve others and the desire and drive to reach your full leadership potential, then we encourage you to explore Hartizen Homes.
At Hartizen Homes, As a Sales and Settlement Administrator within the Homebuilding industry, you will play a crucial role in overseeing the sales and settlement processing operations. Your primary responsibilities will revolve around managing real estate sales transactions, ensuring contractual completeness, scheduling settlements, and facilitating communication among various stakeholders including customers, lenders, attorneys, and title companies.
Primary Responsibilities Would Also Include

• Manage and organize all necessary documentation related to sales and settlements, ensuring compliance with legal and industry regulations.
• Enter sales data and ensure completeness of contracts.
• Collaborate with real estate agents, clients, and legal professionals to coordinate the necessary paperwork and activities for successful property settlements.
• Provide excellent customer service by addressing inquiries, resolving issues, and keeping clients informed about the progress of their property transactions.
• Scheduling settlements and communicate with customers, lenders, attorneys, and title companies.
• Preparing documentation for settlements.
• Track and manage financial aspects of transactions, including handling deposits, coordinating disbursements, and ensuring accurate financial records.
• Work closely with title and escrow companies to facilitate a smooth settlement process, addressing any title or escrow-related issues that may arise.
• Review sales contracts to ensure accuracy and completeness and collaborate with relevant parties to resolve any discrepancies.
• Maintain organized records of all sales and settlement transactions, including contracts, financial documents, and communication logs.
• Keep all stakeholders informed about the status of transactions, providing regular updates, and addressing concerns in a timely manner.
• Understand and embody the company's culture

Position Requirements For This Role Include

• Keep all stakeholders informed about the status of transactions, providing regular updates, and addressing concerns in a timely manner.
• Manage the mailbox and HOA keys for closing.
• Identify and address any challenges or obstacles in the sales and settlement process, implementing effective solutions to ensure successful outcomes.
• Ensure adherence to company policies, industry regulations, and legal requirements throughout the sales and settlement process.
• Collaborate with the sales team to facilitate a seamless transition from the sales phase to settlement, ensuring a positive experience for clients.
• Send out Mutual Release letters as necessary.
• Special projects and other duties as assigned.
• Identify opportunities for process improvement and efficiency in the sales and settlement procedures, contributing to the enhancement of overall operational effectiveness.

If you are highly motivated, a self-starter, and have a passion for sales and settlement administration and guiding prospects to the finish line of the homebuying process, this job is for you. We look forward to hearing from you!
BenefitsAt Hartizen Homes, we believe that work should be more rewarding than just a paycheck. Our focus is on the employees and their desire to grow as a leader and contribute to the growth and vision of the company. We offer a competitive benefits and compensation program including medical, dental, 401(K) with company match, and paid vacation and holidays.
Company CultureOur company develops leaders and empowers staff to use their gifts to impact the world through service – to our co-workers, to our clients, and to our communities. We subscribe to the mission “finding purpose through serving others,” so if this speaks to you, let's connect!
Hartizen Homes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.