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Executive Assistant
$72k-92k (estimate)
Full Time
3 Days Ago
University of Wisconsin-La Crosse is Hiring an Executive Assistant Near La Crosse, WI
Posting Details
Position Information
Recruitment Number
1518
Number of Vacancies
1
Working Title
Executive Assistant
Classification Title
Executive Assistant I
Proposed Salary to be Offered
$42,800
Appointment Percentage (Budget)
100
Position Summary
This full-time position provides programmatic and high-level administrative support to the Vice Chancellor & Assistant Vice Chancellor of Diversity and Inclusion (D&I) and the units/offices under their supervision (Access Center, Campus Climate, Office of Multicultural Student Services, Student Support Services, Pride Center and Upward Bound). This position requires discretion and the ability to operate within a supportive team independently and with minimal supervision. Duties and responsibilities include managing the office receptionist duties, functioning as a liaison between the office and faculty, staff, students and community, handling confidential information, record and file maintenance, making travel and hotel arrangements for visitors, interview candidates and staff, scheduling meetings for the Vice Chancellor and Assistant Vice Chancellor, supervising student workers within the D&I Office, coordinating special events for the division and conducting special projects as requested. Successful completion of duties in the position will require gaining an understanding of the structure, staff, and responsibilities of the units within the division and their programming.
Position Type
Staff/Administrative
Pay Basis
Annual
FLSA
Exempt
Contingent Upon Funding
No
Is this position eligible for employment sponsorship, (H1B or PERM)?
No
Required Qualifications
- High school diploma or equivalent as applicable: GED, HiSET, etc.
- 1-2 years of administrative experience or equivalent as applicable: public service, academic, etc.
- Demonstrated ability to appropriately manage a complex workload with multiple priorities.
- Demonstrated ability to use discretion and good judgement, especially regarding confidential information.
- Demonstrated ability to learn new software/skills and adapt to changing circumstances.
- Ability to respectfully relate, communicate, and respond to individuals with a variety of needs.
- Ability to work well with others in a team environment.
- Ability to work independently and set priorities as needed to meet the position’s demands.
- Working knowledge of modern office practices and common office equipment: email, electronic calendars, printer/copier, etc.
- Attention to detail and excellent organization skills.
Preferred Qualifications
The qualifications below are preferred but are not required. Please do apply if you fulfill the requirements and feel that you can effectively meet the demands of this position, even if you do not meet all or any of the preferred items listed below.
- Experience working with Microsoft 365: Outlook, Sharepoint, Teams, Word, Excel, etc.
- Experience exhibiting excellent professional judgement and managing situations that require tact and discretion.
- Experience discerning the individual and community impact of varying circumstances and responding appropriately.
- Ability to identify problems early and proactively resolve them.
- Ability to communicate regularly with others to coordinate shared work, identify problems and opportunities, and determine next steps.
- Ability to seek answers independently and know when to ask questions when you still need more information.
- Experience with and willingness to learn and adapt to the changing policies, procedures, and protocols of a complex administrative office.
Physical Demands
- Work performed is subject to extended periods using standard office equipment such as a computer workstation/laptop (keyboard, monitor, mouse) inputting, reviewing, and retrieving information; extended periods of viewing a monitor or screen; and using printer, fax, calculator, copier, and telephone.
- Work performed is subject to extended periods of sitting and may be required to sit for prolonged periods of time.
- May require occasional travel between on-campus buildings.
Working conditions and environment
- Normal working hours for this position are from 7:45 a.m. 4:30 p.m. This position does not require evening or weekend work.
- Most aspects of this position require a campus presence, but a limited amount of regular work from home can be accommodated (one day per week maximum, at the Vice Chancellor’s discretion).
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Miscellaneous Information
This position provides a unique opportunity to support essential student services, collaborate with many people across campus, and support our team in doing the best work that we can. This position additionally offers a welcoming and supportive environment to develop professionally and engage with a variety of projects based on your unique interests and strengths.
We’re excited to meet people that believe in our mission and can contribute to our team in a variety of ways – not just candidates who check all the boxes. We want people to feel comfortable expressing their true selves and to come, stay, and do their best work here.
We will consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Information about UWL and the Surrounding Region
We’re excited to meet people that believe in our mission and can contribute to our team in a variety of ways – not just candidates who check all the boxes. We want people to feel comfortable expressing their true selves and to come, stay, and do their best work here.
We will consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands, and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports, and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse.
Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities, and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities, and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional, and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff, and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional, and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff, and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position
Yes
Division/College
Diversity and Inclusion
Description of College / Department / Program / Division / Unit
Established in 2018, the Division of Diversity & Inclusion’s (D&I) mission is to provide leadership and services, and to advocate for access, equity, and inclusion for historically marginalized and systematically underserved populations. We aspire to create a learning environment in which we
prioritize critical thinking, analytical dialogue, and meaningful educational interactions for the collective campus, local, regional, and state-wide communities. The Division creates an inclusive environment for preparedness, global awareness, and service to others. The Division of D&I includes ACCESS Center, D&I Office, Center for Transformative Justice, Equity and Affirmative Action, Multicultural Student Services, McNair, Pride Center, Student Support Services, Title IX and Compliance and Youth Protection.
prioritize critical thinking, analytical dialogue, and meaningful educational interactions for the collective campus, local, regional, and state-wide communities. The Division creates an inclusive environment for preparedness, global awareness, and service to others. The Division of D&I includes ACCESS Center, D&I Office, Center for Transformative Justice, Equity and Affirmative Action, Multicultural Student Services, McNair, Pride Center, Student Support Services, Title IX and Compliance and Youth Protection.
Posting Detail Information
Posting Detail Information
Posting Date
06/03/2024
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
07/01/2024
Close Date
Special Instructions
Application deadlines
TO ENSURECONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
TO ENSURECONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact Name
Stacy Narcotta-Welp
Position Contact Email
snarcotta-welp@uwlax.edu
Job Summary
JOB TYPE
Full Time
SALARY
$72k-92k (estimate)
POST DATE
06/05/2024
EXPIRATION DATE
07/01/2024
WEBSITE
eagle.uwlax.edu
HEADQUARTERS
Madison, WI
SIZE
<25
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