Hiring Preference: The Kalispel Tribe of Indians is an Equal opportunity employer. Consistent with federal law, the Kalispel Tribe of Indians applies Indian preference in employment. It is the policy of the Kalispel Tribe of Indians to give preference in hiring, promotions, and transfers into vacant positions to qualified applicants in the following order: 1) Kalispel Tribal Members; 2) Descendant or Spouse of an enrolled Kalispel Tribal Member; 3) enrolled members of other Indian Tribes; 4) all other applicants. At-Will Employment: Employment with the Kalispel Tribe of Indians is at-will and can be terminated with or without cause, and with or without notice, at any time, either at the option of the employee or the Kalispel Tribe of Indians. Drug Testing: The Kalispel Tribe of Indians is a drug free work place. All applicants are subject to drug testing at the time of hire and at unannounced times during employment. Background Investigation: All candidates and employees may be subject to a background investigation.
Summary of Functions
The Temporary Admin Assistant's primary duties will include scanning and archiving police case files into an online database. In addition to their Essential Duties and Responsibilities, the Temporary Admin Assistant will assist the Operations Specialist and/or the Public Safety Administrative Advisor as needed in their duties.
Essential Duties and Responsibilities

• Scanning and archiving police case files into an online database.
• Process, file and organize records and files according to department policies and procedures in both computer and paper filing systems.
• Preparing new files and setting them up in both the computer and paper systems according to company procedures to ensure information is complete and files are included in all systems.
• Maintain computer and manual filing systems.
• Perform a variety of clerical duties and projects including but not limited to assisting with copying, faxing, printing, filing, creating reports, and picking up & delivering mail.
• Operate telephone systems to answer and route incoming and interoffice calls, along with taking and delivering messages, scheduling appointments, and managing call routing.
• Provide customer service to individuals requesting records or information while also following department guidelines and observing any legal restrictions on information sharing.
• Handle sensitive information in a confidential manner.
• Properly identify and log all visitors/employees entering the Kalispel Tribal Public Safety Building and maintain building security while on duty.
• Schedule KTPSD trainings/meetings.

Additional Functions

• Additional duties as assigned.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Qualifications

• Knowledge of and willingness to work in a 24 hour, 7 days a week operation.
• Must possess excellent customer relations and customer service skills.
• Familiarity with Windows Office Suite 2010 including Outlook, Power Point, Excel, Word and related software to correspond, input information and produce reports as required.
• Must be able to work independently and maintain a consistent, good attendance record.
• Demonstrated skills in identifying and resolving problems in high-pressure conditions.
• Excellent organizational, communications and interpersonal skills.

Work Environment

• This position is performed primarily in an office environment. Significant portions of the job require extended sedentary periods; frequent work with computers, including extended period of keyboarding; and repetitive motion of hands and wrists.
• Due to the nature of the Emergency Management business, confidentiality is required.
• Frequently requires the ability to receive detailed information through oral communications and to make fine discrimination in sound.
• Occasionally involves heavy work, exerting up to 50 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body.
• This position requires local travel.

Disclaimer: Certain Licenses and Certification requirements can be obtained once hired.