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Hampden-Sydney College is Hiring an Executive Assistant to the Dean of the Faculty Near Hampden, VA
DUTIESProvides executive assistance to the Dean of the Faculty, as well as the Associate and the Assistant Deans, as needed, including but not limited to managing the unit to establish work and communication priorities, organizing tasks to meet required deadlines, and a thorough follow up for quality assurance.
Maintains the Dean’s professional calendar. Coordinates various faculty committees. Creates agendas and ensures accuracy and completeness of faculty meeting minutes in collaboration with the faculty clerk. Organizes various travel arrangements and reservations to include initiating payment to the Dean for the same.
Serves as a primary source of information to the College community regarding faculty related budgets, meetings, and work assignments. Serves as a first point of contact for the Dean of the Faculty’s office and answers inquiries which require an understanding of the organization, programs, and procedures related to the work of the unit. Prioritizes and triages such inquiries, and refers matters requiring the personal attention of the Dean, Associate Dean and Assistant Deans, or Dean’s direct reports, as needed.
Receives, reviews, and screens all physical correspondence for the Dean determining items that require supervisory review and those that require routing to other departments. Composes, reviews drafts, and edits correspondence on behalf of the Dean, including but not limited to letters, memoranda, budget, financial, and statistical reports, as well as highly confidential documents, ensuring for accuracy, neatness, grammar and completeness before presenting to the Dean for signature.
Assists in faculty recruitment and onboarding. Maintains faculty payroll information by collecting, calculating, and submitting data. Updates payroll records by reporting changes in rate of pay, rank, professorship, overload or other stipends, provides payroll information by appropriately answering questions and requests, and maintains faculty confidence and protection of sensitive payroll operations by keeping information confidential.
Coordinates special projects pertaining to the faculty such as the faculty socials, orientation, pre-term workshops, and commencement and convocation awards and processes. Assists with maintenance of the Faculty Handbook, various faculty professional memberships, and duties related to record retention.
Reviews and approves expense reports, check requests, and reconciled credit card statements for various leaders of units and departments, staff and faculty, to include top level senior leadership such as the Dean of the Faculty and the Vice President for Business and Finance.
Assists with drafting and implementation of faculty departmental, restricted, and salary budget lines.
Participates in professional development opportunities and on committees, as appointed.
Perform other related duties as assigned.
Review of applications will begin immediately and continue until the position is filled. Apply here on our website. You may also mail your application to Hampden-Sydney College, Human Resources, P.O. Box 25, Hampden-Sydney, VA 23943.
Hampden-Sydney is one of three liberal arts colleges in the United States dedicated to the education of men, and our mission is to educate "good men and good citizens in an atmosphere of sound learning." As a community, we are dedicated to the goal of building a culturally diverse staff committed to working in a multicultural environment and strongly encourage applications from women and minoritized groups. Hampden-Sydney College values diversity, prohibits discrimination, and is committed to equal opportunity for all employees and applicants for employment.
Job Summary
Other
Colleges & Universities
$69k-89k (estimate)
05/26/2024
06/22/2024
hsc.edu
FARMVILLE, VA
200 - 500
1775
LARRY STIMPERT
$50M - $200M
Colleges & Universities
Related Companies
About Hampden-Sydney College
Hampden-Sydney College is a liberal arts college for men seeking "to form good men and good citizens in an atmosphere of sound learning." Forbes Magazine, US News and World Report, and The Princeton Review have all included Hampden-Sydney among the best private colleges in America. Hampden-Sydney's liberal arts curriculum enables our students to develop a literate, articulate, and critical mind through the study of the sciences, the humanities, and the social sciences. The College offers over 25 majors and over 20 minors toward a Bachelor of Arts or Bachelor of Science degree. Hampden-Sydney i ...
s accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097; 404-679-4500) and is a member of the Association of Virginia Colleges, the Virginia Foundation for Independent Colleges, the Association of American Colleges, the Southern University Conference, the College Entrance Examination Board, the American Chemical Society, and the College Scholarship Service.
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