General Function

This position will assist in the development, maintenance, and contribution of the College’s progress in vendor diversity awareness, support, retention, and growth. The ideal candidate will provide responsible staff support to the Vendor Diversity Program Specialist; manage the activities of faculty and staff as needed; and interface with external customers to determine current training needs.

Duties and Responsibilities

• Responsibilities include but are not limited to researching, tracking, developing, and updating vendor details.
• Administrative support coordinating the efforts of the office of Vendor Diversity; management of calendars; workshop/special event coordination and follow-up with other program areas, as well as coordination of meetings, preparation of reports and presentations; assistance with special projects.
• Prepare documents, including communications, content synthesis, and minutes.
• Assist the Vendor Diversity Program Specialist in developing planning, implementing, and administering goals and objectives of the assigned area.
• Assist in developing and maintaining/supporting continued updates of the Vendor Diversity filing system and assist in preparing regularly scheduled reports.
• Perform research, complete projects, and correspond with project partners in support of appointments and events as requested.
• Coordinate planning, preparation, and follow-up of regularly scheduled workshops and special events and prepare attendee lists, name tags, publicity, invitations, etc.
• Support and engage with a diverse faculty, staff, and student body, as well as external partners and vendors.
• Assist in the gathering of information for accurate year-end reports.
• Performs other duties as assigned.

Minimum Requirements and Preferred Qualifications

Associate degree from an accredited institution or equivalent education and experience.

Additional Information

Working Days: Monday - Friday
Knowledge, Skills, Abilities, and Worker Characteristics:

• Ability to take initiative, work independently, collaboratively, and to handle multiple priorities while remaining attentive to detail and meet strict deadlines
• Ability to excel within a diverse workforce and support an inclusive work culture
• Excellent interpersonal, time management, organizational, and customer service skills
• Strong written and verbal communication and ability to proofread and edit documents
• Intermediate knowledge of Microsoft Office 365 including Word, Excel, PowerPoint, Teams7, Outlook, and ability to learn new software if needed
• Ability to work collegially in a diverse environment