Aviva Family and Children’s Services Mission Statement

Aviva believes every child and every family in our Los Angeles community deserves the chance for a brighter future. We provide compassionate support, therapeutic services, and guidance to at-risk children and families.

Job Summary

Under the direction of the Assistant Vice President of Finance and the Chief Financial Officer (CFO), the Contract and Financial Analyst will provide support in areas including DMH Contract fiscal analysis, financial-statement variance analysis, budget preparation, and general accounting functions.

Essential Functions

• Assist CFO and Assistant Vice President of Finance in annual budget process (meet with program managers, prepare/update budget spreadsheets)
• Analyze and investigate budget/actual variances on monthly financial reports and prepare explanations/corrections as appropriate.
• Productivity monitoring/reporting
• Provide support to Assistant Vice President of Finance in month-end closing process, including general-ledger account analysis and preparation of adjusting journal entries prepare periodic billing and fiscal performance reports for the Los Angeles County Department of Mental Health contract, including reconciliation with Exym records, monthly LOS data, and utilization and projection reporting
• Participate and assist in agency financial audits (prepare schedules, provide requested documents)
• Provide backup support to other department functions (A/R, A/P. Payroll) as needed.
• Actively participate in quality improvement projects
• Works to promote and support justice, equity, diversity, and inclusion at all levels in the organization.
• Works to promote a trauma-informed work environment.

The Contract and Finance Analyst will take on special projects or additional duties as assigned by the Assistant Vice President of Finance and the Chief Financial Officer (CFO).

Competency Requirements

• Ability to speak, read, write and understand English
• Ability to work effectively as a member a team
• Must have excellent oral and written communication skills and be able to explain analysis in a concise and succinct way.
• Must demonstrate understanding of transaction flows from sub ledgers to general ledger to financial statements
• Must demonstrate understanding of financial reporting and audits
• Must demonstrate ability to exercise sound judgment and complex decision making
• Must demonstrate intermediate to advanced computer skills

Education and Experience

• Bachelor’s degree (B.S. or B.A.), Accounting or Finance major preferred
• 3-5 years accounting-department experience
• Proficiency in Microsoft Office and/or Microsoft 365 applications (Excel/Word/Teams; intermediate/advanced Excel skills highly desirable (PivotTables, VLOOKUPs, etc.)
• Experience with MIP Accounting software desirable
• Experience in a nonprofit setting desirable
• Experience/knowledge of LA County DMH Contracts highly desirable

Certifications/Licenses

• Valid CA driver’s license

Additional Requirements

• Tuberculosis clearance
• Department of Justice/Fingerprint clearance
• Satisfactory completion of health screening
• Proof of legal eligibility to work in the United States
• Satisfactory driving record

Delegates Authority To

N/A

Physical Demands

While performing the duties of a Contract and Finance Analyst, the employee is frequently required to sit, and use their fingers to manipulate a keyboard or writing instrument. The employee is occasionally required to stand, walk, bend, and kneel. The employee is rarely required to run, drive, or lift objects heavier than ten pounds.

Work Environment

The work environment is primarily indoors. The noise level varies from quiet to moderate. This position has the option of a hybrid schedule, with days in the office to be determined by department needs.

This Job Description has been developed to identify some of the duties and responsibilities of this position. It is not intended to limit or encompass all duties and responsibilities of the position.

Aviva Family and Children's Services at its sole and absolute discretion, expressly reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this and all job descriptions.