Position Scope
Provides direct legal and administrative assistance to the Civil Division’s attorneys and department staff. The ideal candidate will assist with legal request management, research legal issues, draft legal memorandums and documents, compile statistics, prepare reports, and provide information and assistance as requested.
Primary Duties And ResponsibilitiesThe following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Maintains calendars for assigned staff, schedules meetings and appointments; prioritizes and resolves meeting schedules; coordinates meeting resources and travel.
• Assists in the day-to-day operations of the Civil Division including responding to requests for information and offering technical assistance.
• Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution.
• Conducts and coordinates assigned projects; identifies and resolves routine problems within scope of authority.
• Maintains department files and records; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports; maintains compliance with city record retention schedules for different types of files.
• Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the City Attorney’s office.
• Assists with public records requests and redactions according to established guidelines.
• Supports and manages the internal legal request portal and legal case review processes.
• Conducts research and compiles information as needed to assist with legal requests, makes case notes, tracks status of assignments. Additionally, prepares and reviews legal documents as-needed basis to ensure they are ready for legal review and Council agendas, utilizes software for Council agenda preparation, routes final documents as needed for final approval and execution.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress.
• Works closely with staff fostering an open, positive, communicative relationship with internal and external customers.
• Maintains strict confidentiality and demonstrates ethical behavior.
• Assists in training and onboarding department staff and provides support to others within the department as needed.
• Performs other duties as assigned or required.

Minimum Qualifications & Position RequirementsEducation and Experience:Two (2) year associate degree and three (3) years’ related experience in a related field, OR an equivalent combination of education and experience.
Necessary Knowledge, Skills And AbilitiesKnowledge of:

• City policies and procedures.
• Procedures and policies of the City Attorney’s Office.
• Customer service principles.
• Filing and recordkeeping procedures and practices.
• Mathematical concepts.
• Report preparation techniques.
• Legal request and case management procedures.

Skill In

• Using Microsoft Office products and other relevant technologies.
• Operating a personal computer utilizing a variety of business software.
• Operate a variety of office equipment.
• Preparing accurate reports, documents, and correspondence.
• Effective oral and written communication.
• Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents.

Ability To

• Read and comprehend legal documents, motions, resolutions, ordinances, codes, statutes, policies and procedures, court rules, statutes and various case law and various case law.
• Work effectively under stress.
• Work with interruptions and adapt to changing priorities.
• Work within time constraints and meeting deadlines.
• Prepare and proofread a variety of reports and/or documentation.
• Use proper English, grammar, punctuation, and spelling.
• Exercise judgment and discretion.
• Maintain records and files.
• Maintain calendars.
• Recognize problems and identify alternative solutions.
• Prioritize work and perform multiple tasks.
• Work independently.
• Protect privileged and/or confidential information.
• Work cooperatively with city staff, stakeholders, and members of the public.
• Understand and follow oral and written instructions.
• Establish and maintain positive, effective working relationships with those in contact in the performance of work.

Additional Information
Physical Demands / Work Environment: Standard office environment
Reports To: City Attorney or designee
Work Schedule: Monday - Friday, 8:00am - 5:00pm
12-Month Goals

• Learn the policies, procedures, processes, and technologies used in City Attorney’s office and City of Buckeye.
• Develop an understanding of the City Attorney’s office structure, purpose, and goals in the City of Buckeye.
• Provide high quality support to Civil Division attorneys for legal requests and legal documents including review, document preparation, and research.
• Assist in developing and implementing processes in support of the City Attorney’s Office Civil Division.
• Offer excellent customer service and communication to departments and external partners of the city representing City Attorney’s office.
• Provide necessary administrative and clerical support to Civil Division staff as needed in a growing office.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
Employee Benefits & Wellness
The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.
For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness
City benefit plans are subject to change at any time.
Closing Date/Time: 6/9/2024 6:00 PM Mountain