Job Profile Summary

Under general supervision the purpose of the job is to perform and / or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and / or specified information-gathering projects and tasks.

Excellent public contact skills and experience required.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

For information on obtaining a DD 214 visit or call 1-866-272-6272.

Minimum Education :

• High School Diploma. Associate's Degree preferred.
• An equivalent combination of experience and education may be considered.

Minimum Experience / Training :

• Three to five years of administrative support, office, or related experience required.
• Experience using Workday and Microsoft 365 preferred.

Essential Functions :

• Daily - 30% : Performs and administers wide range of staff and / or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily 20% : Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily - 5% : Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and / or referring a wide range of administrative problems and inquiries.
• Daily - 5% : Operates personal computer to compose and edit correspondence and / or memoranda from verbal direction, or from knowledge of established department / division policies;

may prepare, transcribe, compose, type, edit, and distribute agendas and / or minutes of meetings.

• As Needed - 10% : Schedules and coordinates meetings, events, interviews, appointments, and / or other similar activities for supervisor.
• Daily - 5% : Prepares or assists with the preparation of scheduled and / or ad hoc statistical and narrative reports; performs general information gathering and analysis and / or forecasting, as specifically directed, and in accordance with pre-established procedures.
• As Needed - 10% : Assists department / division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily - 5% : Establishes, maintains, and updates files, databases, records, and / or other documents in a manner that ensure preservation of the integrity, validity and accuracy of unit data.
• Daily - 5% : Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• Other- 3% : May train and coordinate work of student employees and / or temporary staff or part-time staff.
• Other - 2% : Performs other related duties as required.

Knowledge, Skills, & Abilities :

• Requires full working knowledge of general office practices and procedures.
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Command of a foreign language and experiences of working in multi-cultural environment preferred

Competencies : Respect for Others

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.

Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that support the mission and values of the College

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents.

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division and College

Job Title

Administrative Specialist III

Position Number

P0056439

Job Status

Full time Regular

Department

College Registrar Management

Location

Weston Center

Pay Grade

Salary

$35,880-$41,262 (Salary rate commensurate with education and experience)

Work Shift

First Shift

Work Schedule

Monday - Friday

Hours Per Week

Posting End Date

Open Until Filled

Last updated : 2024-05-21