New World Symphony is Hiring an Assistant Orchestra and Musician Advancement Manager Near Miami Beach, FL
Company Description The New World Symphony (NWS) prepares graduates of music programs for leadership roles in professional orchestras and ensembles. Since its co-founding in 1987 by Artistic Director Laureate Michael Tilson Thomas and Lin and Ted Arison, NWS has helped launch the careers of more than 1,200 alumni worldwide. In 2022 Stphane Denve was named Artistic Director of the New World Symphony. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum. Diversity, equity and inclusion are high priorities for the NWS and are critical in the preparation of Fellows for leadership positions. NWS pursues its work in the New World Center (NWC), a Frank Gehry-designed campus that is uniquely suited to embrace the digital future of education and artistic expression. Job Description POSITION SUMMARY The Assistant Orchestra and Musician Advancement Manager works closely with and provides administrative assistance to the Associate Dean of Visiting Faculty and Orchestra Manager. The position assists with logistical planning and execution of New World Symphony (NWS) Fellowship activities in collaboration with the Musician Advancement Team. DUTIES AND RESPONSIBILITIES
Develop and maintain excellent communications and harmonious professional relationships with NWS staff, Fellows, substitutes, supplemental musicians and guest artists
Uphold policies and procedures as defined in the NWS Fellowship Program Handbook
Coordinate the substitute (sub) and supplemental (supp) musicians needed for each orchestra cycle
Utilize the official NWS Substitute Musician List to secure the necessary sub/supp musicians for each concert cycle
Manage travel and accommodation arrangements, liaising with Facilities department
Communicate pertinent information to sub/supp musicians prior to their arrival
Maintain accurate records to ensure sub/supp players receive payment
Manage orchestra-related activities during rehearsals and performances, including documenting musician attendance, addressing any musician-related issues, and performing other backstage responsibilities as needed
Distribute up-to-date information to musicians via bulletin boards, email blasts, SharePoint, and other institutional communication platforms
Assist the Associate Dean of Visiting Faculty and Orchestra Manager in managing contact databases, musician time off requests, SharePoint files, and other data related to the NWS Fellows and substitute/supplemental musicians
Answer questions/interact with guest soloists, conductors, and visiting faculty members regarding rosters, rehearsal schedule, etc.
Musician Advancement (MA)
Coordinate sign-ups, assignments, and feedback forms for MA events
Provide calendar invitations and logistical details to assigned Fellows for MA events
Process MA payables
Assist with staffing necessary in-person events
Assist with occasional catering/logistics for the Fellows and room setup request needs
Share in administrative responsibilities of facilitating weekly department meetings and organizing departmental storage and filing systems (occurs on a rotating basis for all MA team)
Perform other job-related duties as needed
Qualifications EDUCATION AND EXPERIENCE
Bachelor's degree in Music, Arts Administration or a related field; one to three years of Arts Management experience; an equivalent combination of education and experience may be considered
KNOWLEDGE, SKILLS AND ABILITIES
Strong verbal and written communication skills
Ability to interact effectively under pressure in a professional environment
Ability to prioritize/manage tasks independently as part of a collaborative team
High degree of organization, efficiency, critical thinking and creativity
Proficiency in Microsoft Office applications
Strong commitment to equity, diversity and inclusion
Knowledge of classical music repertoire and industry
Familiarity with stage protocol in an orchestral environment
Passion for the mission of the New World Symphony
Ability to maintain strict confidentiality with sensitive information
PHYSICAL REQUIREMENTS
Ability to work a flexible schedule, including evenings and weekends
Ability to work in-person at the New World Center for rehearsals and concerts
Additional Information BENEFITS: NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program. EEO STATEMENT : The New World Symphony is committed to creating a diverse and inclusive environment and is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.