What are the responsibilities and job description for the Executive Assistant III position at ZoomInfo Technologies LLC?
ZoomInfo is where careers accelerate. We move fast, think boldly, and empower you to do the best work of your life. You'll be surrounded by teammates who care deeply, challenge each other, and celebrate wins. With tools that amplify your impact and a culture that backs your ambition, you won't just contribute. You'll make things happen–fast.
Position Overview:
We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. This role requires a resourceful problem-solver who thrives in a fast-paced environment, anticipates the needs of executives, and effectively manages competing priorities. The ideal candidate will possess exceptional communication skills, an unwavering attention to detail, and a high level of professionalism.
Key Responsibilities:
- Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals.
- Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups.
- Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents.
- Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility.
- Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership.
- Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness.
- Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated.
- Team Engagement & Culture Building: Plan and execute office events that foster connectivity and recognize significant milestones for employees.
Qualifications & Skills:
- 5 years of experience providing executive-level administrative support.
- Strong organizational and multitasking skills with impeccable attention to detail.
- Ability to anticipate needs, think critically, and offer proactive solutions.
- Excellent written and verbal communication skills with a professional demeanor.
- Highly adaptable in a dynamic, fast-paced environment.
- Strong problem-solving skills with a resourceful, self-starter mentality.
- Ability to handle sensitive information with discretion and sound judgment.
- Experience managing multiple executive calendars and prioritizing requests.
- Proficiency in Google Suite (Calendar, Gmail, Drive) preferred.
- Ability to push back when necessary while maintaining diplomacy and professionalism.
- No travel required for this role.
Our Core Values:
- Be Relentless: We tackle challenges with perseverance and determination.
- Be Entrepreneurs: We empower teams with autonomy, ownership, and a bias for action.
- Be Experts: We deeply understand our customers and industry to drive success.
- Be Innovators: We embrace creativity and continuous improvement in all aspects of our work.
- Be a Team: We collaborate to win together and break down silos.
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About us:
ZoomInfo (NASDAQ: GTM) is the Go-To-Market Intelligence Platform that empowers businesses to grow faster with AI-ready insights, trusted data, and advanced automation. Its solutions provide more than 35,000 companies worldwide with a complete view of their customers, making every seller their best seller.
ZoomInfo may use a software-based assessment as part of the recruitment process. More information about this tool, including the results of the most recent bias audit, is available here.
ZoomInfo is proud to be an equal opportunity employer, hiring based on qualifications, merit, and business needs, and does not discriminate based on protected status. We welcome all applicants and are committed to providing equal employment opportunities regardless of sex, race, age, color, national origin, sexual orientation, gender identity, marital status, disability status, religion, protected military or veteran status, medical condition, or any other characteristic protected by applicable law. We also consider qualified candidates with criminal histories in accordance with legal requirements.
For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ZoomInfo does not administer lie detector tests to applicants in any location.