What are the responsibilities and job description for the Executive Assistant - Nashville position at Zoe?
Executive Assistant | Job Description
** Please read entire job description for instructions on how to apply
We are seeking a highly organized, detail-oriented, and service-minded Executive Assistant to provide comprehensive administrative support to our leadership team in Nashville, TN. The ideal candidate thrives on keeping calendars tight, communication flowing, and priorities clear.
This person loves organization, enjoys serving others, and finds satisfaction in creating order and supporting people who are moving quickly. They are proactive, positive, and solution-minded.
This role requires strong organizational, communication, technological, problem-solving, and time management skills. The ideal candidate is adaptable, flexible, and trustworthy. They bring a consistently positive attitude, thrive in team environments, and are equally comfortable taking initiative independently.
In addition to traditional administrative responsibilities, this role includes providing thoughtful, hands-on support with personal and office-related tasks that help the day run smoothly. The right person is proactive, approachable, and eager to step in wherever needed to keep things moving forward.
Key Responsibilities
- Provide administrative and light project management support for two senior executives
- Manage calendars, schedule meetings, and track key priorities and follow-ups
- Handle daily email correspondence, triage, draft replies, and flag what matters
- Coordinate travel arrangements for non-event trips and manage itineraries
- Assist with personal and household errands as needed
- Maintain Nashville office organization, supplies, and vendor coordination
- Support general office upkeep and serve as the on-site point person when executives are traveling
- Organize and maintain Google Drive files and contact databases as platforms evolve
- Provide support for company events, retreats, and team celebrations
- Assist marketing/content teams with administrative needs for shoots and projects
- Prepare and coordinate gifts or tokens of appreciation for special occasions
- Maintain confidentiality and demonstrate sound judgment in all interactions
Qualifications
- 3 years’ experience supporting executives or equivalent administrative experience
- Tech-savvy with Google Workspace, Slack, and Zoom; project management tools (Asana, ClickUp, etc.) a plus
- Strong written and verbal communication skills
- Proven discretion with confidential information
- Excellent time management, organization, and prioritization abilities
- Organized, dependable, service-oriented, and genuinely happy to help others
- Thrives in a fast-paced, flexible, and team-oriented environment
- Understands context and purpose behind tasks (“the why”), and seeks clarification before moving forward independently
Work Schedule
- Hours: Approximately 30 hours per week
- Location: In-office in Nashville, at least 4 days per week (minimum of 5 hours each day) with 1 optional remote day
Benefits Package:
- Paid time off - 15 work days/year plus approximately 11 paid holidays each year
- Paid maternity/paternity leave
- 401(k) plan, including a company match of 50% on deferrals up to 10% of pay period compensation
- Health, dental, and vision insurance plans, with company paying 80% of monthly premiums for employee and household (estimates available upon request)
- Employer paid life insurance plan
- Dependent Care and Healthcare FSA contribution plans
- Up to $1,000 per year of reimbursed personal health & wellness expenses
- Stipend: Monthly gas and auto stipend for local travel and errands
About Zoe
Zoe is a fast-paced, flexible, and highly collaborative environment. You will receive the essential training needed for success while also being expected to learn on the go and adapt as the business evolves.
Our mission is to bring life to the families and caregivers we serve. Everything we do impacts our
customers’ ability to care for their children — and we take that to heart. We’re building an optimistic, fun, and talented team that is passionate about making life easier, better, and more fulfilling for parents everywhere.
To apply for this opportunity please fill out this Google Form: https://forms.gle/MezbQNGhAAx5HApQ6
Salary : $1,000