Executive Administrative Assistant & GRC Operations Specialist

Job Description:

• The Executive Administrative Assistant & GRC Operations Specialist provides administrative and operational support to the Governance, Risk & Compliance (GRC) legal leadership team.
• This role requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive and confidential information.
• This role serves as a trusted partner ensuring efficient operations, coordination of strategic initiatives, governance activities, compliance reporting, and cross-functional collaboration.
• This position reports to the Vice President, Chief Employment, Litigation & GRC Counsel.

Responsibilities:
Executive Support

• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across executive leadership, external counsel, regulators, auditors, and business stakeholders globally.
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
• Manage logistics for meetings and conferences.
• Prepare correspondence, presentations, reports, agendas, and executive communications.
• Track and manage action items, deliverables, and follow-up activities arising from leadership meetings.
• Manage executive email review and disposition.
• Other administrative duties as requested.

Governance Support

• Plan and coordinate GRC-led Steering Committees and other cross-functional team meetings.
• Support preparation of presentations and related materials.
• Prepare and distribute meeting notices and agendas.
• Track notes, actions, and follow-up items.

Program Support

• Support administration of Ethics & Compliance, Privacy and Sustainability programs.
• Coordinate and monitor projects, milestones, and reporting activities across multiple GRC workstreams to ensure timely completion of key objectives.
• Assist with the development of SOPs, team reporting and other standard work.
• Maintain team materials housed in Sharepoint, Teams or other repositories.
• Coordinate department meetings, off-sites, leadership events, and training programs.
• Identify opportunities to improve operational efficiency and administrative processes.
• Track deadlines and deliverables for GRC-led programs.
• Manage vendor relationships as requested.

Requirements:

• Minimum of 3 years providing executive-level support or equivalent.
• Impeccable organization skills and attention to detail.
• Exceptional interpersonal skills.
• Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner.
• Strong project and program management skills.
• Technology-forward mindset.
• Ability to work 5 days a week in Troy, MI office location.

Education:

• Bachelor's degree or equivalent experience.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.