What are the responsibilities and job description for the CEO Executive Personal Assistant position at ZMO Services corp?
Personal Executive Assistant to CEO
Position Title: Personal Executive Assistant to the CEO
Location: Bridgewater, NJ
Employment Type: 25-30 hrs contract with temp/hire
Position Overview
We are seeking a highly organized, proactive, and tech-savvy Personal Executive Assistant to support the CEO in both business and personal executive functions. The ideal candidate has experience handling legal documentation, administrative operations, bookkeeping coordination, e-commerce platforms, and modern AI-powered productivity tools. This role requires exceptional communication skills, discretion, multitasking ability, and strong attention to detail.
Key ResponsibilitiesExecutive & Administrative Support
- Manage the CEO’s daily calendar, meetings, appointments, and travel arrangements
- Coordinate internal and external communications on behalf of the CEO
- Prepare reports, presentations, correspondence, and meeting materials
- Handle confidential business and legal information with professionalism
- Organize digital files, contracts, and operational documentation
- Monitor deadlines, follow-ups, and project timelines
Legal & Documentation Support
- Draft, review, organize, and maintain legal and business documents
- Assist with contracts, NDAs, agreements, compliance paperwork, and vendor documentation
- Coordinate with attorneys, accountants, and external consultants when necessary
- Maintain document accuracy and version control
E-Commerce & Social Media Management
- Support and manage online marketplace operations including:
- Shopify
- Amazon
- Walmart Marketplace
- Assist with product listings, inventory coordination, order tracking, and customer communication
- Monitor and support social media platforms and digital brand presence
- Coordinate content scheduling, engagement, and basic analytics reporting
AI & Technology Utilization
- Use AI-powered tools to improve productivity, automation, content generation, scheduling, and reporting
- Work with modern business software, cloud systems, and collaboration platforms
- Assist in implementing workflow automation and digital organization systems
- Stay updated on emerging AI and administrative technologies
Bookkeeping & Operational Support
- Assist with invoicing, expense tracking, receipts, and financial record organization
- Coordinate bookkeeping tasks with accounting software and finance teams
- Maintain accurate records and assist with reporting preparation
- Support vendor payments and operational expense management
Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Manager supporting senior executives or CEOs
- Background handling legal documents and confidential information
- Experience with e-commerce platforms such as Shopify, Amazon Seller Central, and Walmart Marketplace
- Familiarity with bookkeeping and administrative software
- Strong knowledge of AI productivity tools and modern office technologies
- Excellent written and verbal communication skills
- Highly organized with strong multitasking abilities
- Proficiency in:
- Microsoft Office / Google Workspace
- project management systems
- Accounting and bookkeeping software
- Document management systems
- Social media management tools
Preferred Skills
- Experience in fast-paced executive environments
- Ability to work independently and solve problems proactively
- Knowledge of automation tools and AI platforms
- Strong attention to detail and time management
- Professional discretion and confidentiality
Compensation & Benefits
- Competitive hourly wage based on experience
- Performance bonuses (if applicable)
- Flexible work environment
- Professional growth opportunities
How to Apply
Please submit your resume outlining your experience with executive support, legal documentation, e-commerce platforms, AI tools, and administrative systems.
Pay: $30.00 - $35.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $30 - $35