What are the responsibilities and job description for the Executive Assistant position at Zinda Law Group, PLLC?
Executive Assistant to the Leadership Team
Zinda Law Group, a prestigious personal injury law firm, is seeking an experienced and highly organized Executive Assistant for our current Leadership Team.
This role is full-time and based in our Austin, TX office.
About Us
At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology and systems to run the firm like a business.
This role is critical to supporting both executive leadership and the people systems that power our growth.
Position Overview
This position requires exceptional organizational skills, discretion, strong communication, and the ability to manage executive priorities while building and maintaining scalable people systems. The ideal candidate is proactive, detail-oriented, and comfortable operating in both executive and HR-focused environments.
Responsibilities
- Executive Support
- Manage a broad range of administrative tasks, including managing a highly active calendar, scheduling meetings, preparing agendas, and compiling reports and materials.
- Draft and prepare correspondence, presentations, and documents, including confidential and sensitive information.
- Coordinate schedules to ensure the Executive's time is used effectively and priorities are followed and respected.
- Act as a “gatekeeper” by creating win-win situations for direct access to time and resources.
- Attend meetings, take detailed and accurate meeting minutes, and distribute notes and action items.
- Track, follow up on, and ensure completion of action items and Defined Work using internal systems (e.g., Notion).
- Serve as a primary point of contact between the Executive and internal departments, maintaining credibility, trust, and clear communication.
- Keep the Executive informed of upcoming commitments, deadlines, and organizational issues; anticipate needs and proactively address conflicts.
- Support and manage special projects led by the Executive that may have firm-wide impact.
- Prioritize competing demands and handle matters expeditiously, proactively, and with sound judgment.
- Manage executive business and personal calendar, including scheduling, coordination, and prioritization across both professional and personal commitments
- Provide executive and personal support, including running errands, coordinating appointments, and handling day-to-day logistics
Qualifications
- Bachelor’s degree required
- 3 years of experience working as an Executive Assistant, ideally supporting a C-level executive
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines seamlessly
- Strong interpersonal and relationship-building skills
- Expert-level written and verbal communication skills
- Demonstrated proactive problem-solving and strong decision-making ability
- Highly resourceful team player with the ability to work independently
- Proven ability to handle confidential information with discretion and professionalism
- Ability to perform in a fast-paced, high-accountability environment
- Highly proficient in modern workplace technology, including Microsoft 365, AI-enabled productivity tools, and project management platforms, with demonstrated success using technology to optimize executive support, automate routine tasks, and enhance organizational effectiveness
Compensation & Benefits
- Salary commensurate with experience
- Paid time off (20 days) and 12 paid holidays
- Medical, vision, and dental insurance (100% of base medical plan covered by the firm)
- Simple IRA with up to 3% company match
- Ongoing training and mentoring opportunities
Our Core Principles
- Excellence Always
- Only the Best
- Failure Is Not an Option
- We Outwork Our Opponents
- We All Take Out the Trash
- Run the Firm Like a Business
Firm Philosophy
We firmly uphold the value of every individual within our team, ensuring they have the chance to build a rewarding career both financially and personally. Our firm's structure is designed to offer exceptional prospects for growth and advancement to our attorneys. From the initial intake to final verdict, each attorney at our firm handles cases, benefiting from continuous training and guidance from our exceptional team. At Zinda Law Group, every team member leaves at the end of the day with the satisfaction of knowing they have diligently served our clients and positively impacted the lives of others. Join us and experience a remarkable work environment at our law firm.
Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected status as required by applicable law.
By submitting this application, I understand Zinda Law Group may use review publicly available information about me in order to assess my suitability for employment.