What are the responsibilities and job description for the Finance Data Coordinator position at ZIM?
Main Purpose of Role:
The primary purpose of this role is to support the Treasury Manager in the vendor setup process by collaborating with Procurement on contract reviews, proposals, approvals, and vendor vetting. The role also contributes to Treasury and credit functions, including customer contract review, process improvement initiatives, bank reconciliations, reporting and other tasks.
Main Areas of Responsibility:
- Conduct vendor request reviews and due diligence, assisting in the preparation of proposals, securing necessary approvals, and coordinating the vendor onboarding process.
- Perform daily Treasury activities, including bank reconciliations and reporting current cash positions to Head Office.
- Support cash forecasting processes to ensure accurate visibility into short- and long-term liquidity needs.
- Assist with month-end close activities, including reporting, analysis, and completion of assigned projects.
- Review customer and vendor contracts to ensure compliance with internal policies and financial requirements.
- Provide additional support and complete ad hoc assignments as directed by Finance or Senior Management.
- Admin Purchase Order creation
Main Tasks:
- Vet Vendor Request Forms, make sure accurate information is provided, new Vendor request are approved by Admin Procurement. Facilitate Vendor and Customer (payment) requests ensuring all requests are in accordance with all local and global procedures. Ensure that all requests are processed in a timely and accurate manner. Send follow ups as needed for missing documents, close cases within SLA provided.
- Assist with daily bank reconciliations, financial reporting, and Jedox uploads for Head Office, while supporting management reporting, Accounts Payable updates, and month-end financial processes.
- Facilitate the review and approval of Port Sub Agent invoice payment processes. Including vetting of services provided as invoiced, posting of invoices and facilitatation of payment posting as needed: MIGO to MIRO
- Manage issues or disputes as needed
- Assist in Vendor and Customer contract review, research and prepare proposals for Admin Procurement. Make sure all timelines are met.
- Prepare monthly volume and status reports for each function, including KPI tracking and action plans for items outstanding more than 30 days from the original processing request date.
Requirements:
- Academic education: Bachelor’s Degree.
- Experience: 2-5 years’ experience in various industry positions.
- 3 years data management experience.
- Experience in customer service, accounts payable, vendor accounts, and contract review
Function:
Finance