Office Mail Specialist / Mail Logistics Coordinator --- Locals Only --- 100 % Onsite

"Work sponsorship is not available for this position. Applicants must be a United States citizen, Green card holder or EAD Green Cards at the direction of our client".

Reach Shaily Sharma || 908-487-4334

shaily(at)zilliontechnologies(dot)com

Office Mail Specialist / Mailroom Coordinator

Location - Remote and Onsite Thrice a week --- Pensacola, FL

Duration : Long term ongoing with no end date

Compensation*

Rate : $23/hr on W2

*This is the targeted compensation range for this role per hour. Please note that this range is provided as a guideline and the final offer will be based on several factors, including but not limited to, skillset and competencies, level of experience, education, certifications, and location.

Benefits

We offer a comprehensive benefits package including medical, dental, vision, and disability insurance; 401(k)

Office Mail Specialist / Mailroom Coordinator / Mail Logistics Coordinator

Location : Onsite role - Pensacola, FL

Long term ongoing with no end date

Pay rate : $23/hr on W2

Mail Logistics Coordinator I is primary responsible for the delivery of inbound mail and packages, internal documents, and facilitating the handling and transport of outbound mail and packages. This role involves delivering mail to all departments within the organization and ensuring the timely collection, handling, and transport of outbound enterprise correspondence and packages. The Mail Logistics Coordinator I must maintain an accurate record of mail handling activities and work closely with internal customers and business partners to facilitate smooth operations.

Responsibilities

Ensure all inbound USPS correspondence received is delivered timely and accurately across campus

Ensure all inbound express correspondence and packages received are delivered timely and accurately across campus

Ensure all internal correspondence, documents, packages and orders collected are delivered timely and accurately across campus

Utilize an internal tracking system to scan and document chain of custody records for inbound express items and internal packages and orders

Organize, review, and time stamp inbound USPS correspondence for distribution to on-campus points of contact

Uses available tools and resources to identify employee locations for deliveries

Independently perform research to properly re-route mail

Establish and maintain effective communication with business units, partners, and internal customers

Retrieve and transport outbound mail, enterprise correspondence, and packages from drop off locations to Mail Center for shipping

Process time sensitive mailings and projects responsibly

Aid employees with mail inquiries, supplies, and challenges

Research and verify address information requests to the Social Security Administration and Veteran’s Administration

Maintain current knowledge of the organizational structure to ensure accuracy in deliveries

Maintain current knowledge of enterprise organizational structure to ensure the flow of communication is uninterrupted.

Assist with placement of Signage throughout the campus if necessary

Processing of time sensitive packages, supplies, and projects responsibly if necessary.

Assist with training new employees on team operations and department initiatives if necessary.

Ensures that scanned documents meet quality control standards and that the process is completed accurately and thoroughly if necessary.

Retrieve interoffice mail, documents, and packages from drop off locations for enterprise distribution.

Receive, inspect, sort, store and distributes controlled forms if necessary.

Maintain physical security of controlled forms and other secured items by safeguarding vault entry and access if necessary.

Investigate, report and reconcile any inventory discrepancies of controlled forms using the internal tracking system if necessary.

Receive and file delivery confirmation for all controlled forms shipped if necessary.

Daily checks on ready issue rooms throughout the campus if necessary.

Maintain mail rooms throughout campus if necessary.

With limited supervision, conducts research and uses judgment/independence to sort/route physical mail and validate, index, assign, and route electronic documents if necessary.

Perform other related duties as assigned.

Qualifications

Strong attention to detail

Ability to collaborate within a team environment and across departments

Experience in a high production environment to meet multiple deadlines simultaneously

Skill in managing multiple responsibilities independently and within in a team environment

Skill in collecting and analyzing information to exercise sound judgment and responsible decision making

Effective skills interpreting and following instructions to guidelines, procedures, and practices

Strong and effective verbal and written communication skills

Effective research, analytical, and problem-solving skills that provides exceptional customer service

Strong time management skills and the ability to prioritize responsibilities, assignments, and projects

Desired Qualifications

Demonstrated work experience in mail room or office environment

Working knowledge of courier software programs (FedEx, USPS, UPS)

Working knowledge with Microsoft Office products

Experience or familiarity with computers and software

Demonstrated work experience in a customer service-based environment

Please send qualified resumes directly to : shaily(at)zilliontechnologies(dot)com // 9084874334

Thanks,

Shaily Sharma

Zillion Technologies Inc.

Asst. Director - Talent Acquisition

9084874334

Email: shaily(at)zilliontechnologies(dot)com // 9084874334

"We are an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law."