What are the responsibilities and job description for the Office Administrative Assistant position at Zilka & Company?
Office Administrative Assistant (Order Processing & Data Entry)
(Allentown, PA).
(Allentown, PA).
We are a growing food distribution company seeking a highly organized and detail-oriented Office
Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment,
enjoys multitasking, and is willing to be hands-on both in the office and on the warehouse floor.
Responsibilities:
- Communicate with customers via phone and email in a professional manner
- Assist with order processing, receiving, and general administrative tasks
- Support office staff with various tasks and priorities throughout the day
- Perform accurate data entry for orders, invoices, and inventory
- Communicate with warehouse staff to confirm inventory and resolve discrepancies
- Track and verify product lot numbers with a high level of accuracy
- Walk the warehouse floor as needed to verify products and information
- Ability to be flexible and change directions and priorities if necessary.
- Ability to quickly learn new tasks.
- All other duties as assigned by the supervisor.
Qualifications:
- Strong attention to detail and organizational skills
- Ability to multitask and manage multiple responsibilities efficiently
- Comfortable working between office and warehouse environments
- Excellent communication and customer service skills
- Self-motivated with a willingness to learn and help where needed
- Experience in data entry, logistics, or food distribution is a plus
- High School Diploma.
- Proficient typing skills- 10 Key Proficient a Must.
- Proficient in Microsoft Excel, Word, and Outlook.
- Ability to retain information and instructions.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and maintaining both a proactive and positive attitude.
Must include resume and salary requirements to be considered.
Benefits:
- 401(k) plan (available after 6 months)
- Dental Insurance.
- Health insurance.
- Vision insurance.
- Paid time off.
Schedule:
- 8-hour shift.
- Monday to Friday (8:30 a.m - 5:00 p.m)
Work Location: In person.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.