Permit Specialist

Permit Specialist

Ziglift Material Handling is an independent, nationwide leader in warehouse storage solutions, with seven locations across five states and the largest inventory of new and used racking in the country. Our team specializes in delivering turnkey material handling systems and permitting support for projects across the United States.

We are seeking a highly motivated and experienced Permitting Specialist to lead and manage the permitting process for commercial warehouse projects nationwide. This role acts as a liaison between our Sales Team, Project Managers, third-party permit consultants, and city agencies. You’ll be responsible for preparing and submitting permit packages, tracking progress, ensuring compliance, and pushing for timely approvals across multiple jurisdictions. This is not an entry-level coordinator role — we’re looking for someone who thrives in a fast-paced environment and can independently drive results and own the permitting lifecycle from start to finish.

Responsibilities and Duties

• Oversee permitting efforts for multiple warehouse projects nationwide, managing submittals from initial intake to final approval.
• Work closely with Sales, Project Management, and external permit expediters to coordinate timely submission and approval of all required documents.
• Prepare or review submittal packages including permit applications, layouts, engineering calcs, and supporting documentation.
• Conduct permitting research and maintain an active database of jurisdictional requirements, codes, and approval timelines.
• Proactively communicate with city agencies, building departments, and third-party consultants to ensure permits are progressing and respond quickly to any delays or requirements.
• Push for updates, clarify delays, and troubleshoot obstacles to ensure timely approvals.
• Track and report permitting milestones internally, keeping all stakeholders informed on status, outstanding items, and risks.
• Maintain organized digital records of all permit submissions, approvals, and correspondence.
• Support internal project teams by preparing start packages and ensuring all permitting documentation is in place prior to scheduling work.
• Stay current on permitting trends, regulations, and agency expectations, particularly for High Pile Storage, Anchor Inspections, Fire Suppression, ADA compliance, and Engineered Drawings.
• Provide recommendations for process improvements and standardization across the permitting function.

Qualifications and Skills

• Minimum 3–5 years of experience in permitting, preferably in material handling industry.
• Proven track record managing permitting processes across multiple jurisdictions.
• Strong understanding of municipal permitting processes, especially for building, fire, ADA, and HPSP
• Experience working with third-party expediters and engineering consultants.
• Strong organizational skills and attention to detail with the ability to juggle multiple projects at once.
• Excellent written and verbal communication skills.
• Self-starter who is comfortable working independently, managing up, and driving deadlines.
• Proficient in Microsoft Office/O365 and document management tools.
• Bonus: Experience with warehouse racking or high pile storage permitting.

Job Type: Full-time

Pay: $65,000-$90,000 annually

Benefits

• Competitive salary based on experience
• 401(k) with employer matching
• Medical, dental, vision, and life insurance
• Voluntary supplemental insurance plans
• Paid holidays and vacation
• Opportunities for professional development and growth

Schedule

• 8 hour shift
• Monday to Friday

Ziglift Material Handling is the industry’s leading expert in smart integrated warehouse storage solutions. With years of experience, the largest inventory of new & used equipment, and locations in California, Arizona, Mississippi, Indiana, and Texas, Ziglift’s capabilities and services extend throughout the United States.

Job Type: Full-time

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Please describe your experience managing permit processes, including specific responsibilities you’ve handled and the jurisdictions with which you have direct experience.
• Do you have any experience working in the Material Handling Systems (Pallet Racking, Conveyors, Automation, Shelving) industry?

Experience:

• Chart (Excel): 3 years (Required)
• Warehouse & Material Handling: 1 year (Preferred)
• Pallet Racking/Material Handling: 1 year (Preferred)
• QuickBooks: 2 years (Preferred)
• Business license Management: 3 years (Preferred)
• Permit Handling: 3 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Rialto, CA 92377 (Required)

Ability to Relocate:

• Rialto, CA 92377: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $65,000 - $90,000