Part-time Administrative Staff (Bilingual)

The ideal candidate should be organized, detail-oriented, bilingual in Chinese and English, and able to follow up on assignments and deadlines independently. This role is suitable for someone with strong communication skills, good administrative judgment, and the ability to coordinate multiple tasks in a professional office environment.

Pay: $15.00 - $22.00 per hour

Language: Chinese (Required)

Ability to Commute: Acton, MA 01720 (On-site working is Required)

Responsibilities

• Oversee daily office operations, including managing the reception area and helping ensure the office runs smoothly.
• Track the progress of internal and external projects, tax returns, and client deliverables.
• Follow up on deadlines to ensure timely completion and delivery of client products and documentation.
• Maintain and organize office records, including bills, client files, spreadsheets, reports, and other administrative documents.
• Assist with basic financial management tasks, including budgeting support, invoice processing, and transaction tracking.
• Manage office inventory, including ordering supplies and ensuring necessary materials are available.
• Provide customer service by greeting clients, answering questions, and helping resolve issues.
• Support communication and coordination between staff, clients, and management.

Qualifications

• Bachelor’s degree preferred.
• Accounting or Finance major is a plus.
• Excellent oral and written communication skills in both Chinese and English.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Secretary, administrative, or management experience preferred.
• Strong project management and follow-up skills.
• Ability to monitor project and tax return deadlines and ensure timely delivery of client documentation.
• Professional attitude and ability to work independently.

Preferred Qualifications

• Prior experience in a CPA firm, accounting office, or professional services firm.
• Experience handling client documents, office records, billing records, or administrative tracking.
• Familiarity with tax return workflow or accounting firm operations is a plus.

Our firm is committed to service excellence and providing high-quality service through dedicated teamwork.

The Main South Acton Office is accessible by MBTA from North Station via the Fitchburg Line.

Application Instructions

Please email a cover letter, resume, and transcript to:

info@zhangcpagroup.com