What are the responsibilities and job description for the Payroll Specialist (TS/SCI Required) position at Zeta Associates?
Job Title: Payroll Specialist
Location: Fairfax, VA (On-site / Secure Facility)
Position Type: Full-time
Clearance Requirement: Active TS/SCI
Position Overview:
Zeta Associates is seeking a Payroll Specialist with 3 to 5 years of experience to join our accounting team. In this role, you will manage the monthly payroll processing for both full-time and part-time employees, labor distributions, and timekeeping compliance within a secure government-contracting environment.
The ideal candidate will possess a background in government contracting regulations, hands-on experience-tracking labor via Deltek Costpoint, and proficiency finalizing payroll distributions through Paycor, Zeta’s outside Payroll provider.
Key Responsibilities:
- Review timesheets twice a month for accuracy and strict compliance with DCAA (Defense Contract Audit Agency) guidelines and company policies.
- Track, calculate, and process labor adjustments (as needed)
- Onboard new employees, terminate, and other changes to employee information in Paycor
- Administer and process monthly payroll for our full-time and part-time employees
- Monthly Payroll reconciliation for both payrolls
- Monthly calculation of COLA and Housing payments for our PCS employees in the UK and AUS
- Support internal and external audits by preparing accurate labor distribution reports and payroll tax documentation.
- Special projects as needed
Qualifications and Skills:
- Experience: 3 to 5 years of professional payroll processing and timekeeping experience, preferably within the defense contracting industry.
- Active TS/SCI Clearance with ability to obtain a CI Polygraph while working
- Systems Expertise: Direct, hands-on experience using Deltek Costpoint (Time & Expense / Labor modules) and Paycor payroll software.
- Compliance Knowledge: Solid understanding of DCAA labor compliance standards, FLSA regulations, and multi-state payroll taxation.
- Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a business-related field is preferred.
- Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation.
- Competencies: High level of discretion when handling sensitive or classified personnel data; exceptional attention to detail; strong analytical and problem-solving skills.