Administrative Project Manager

Zeo ScientifiX is a leading biotech company located in Fort Lauderdale, FL. We specialize in groundbreaking research in the field of nanotechnology, specifically exosomes and stem cells, to develop cutting-edge stem cell-based therapeutics. Our mission is to transform regenerative medicine by creating revolutionary and lifesaving therapies for patients. Zeo ScientifiX is committed to becoming the healthcare technology incubator for biologic medicine.

Role Summary

This is a full-time, hybrid position located at the Nova Southeastern University campus. This role combines high-level executive support, operational coordination, and project management, ensuring that leadership priorities are executed efficiently and organizational initiatives remain on schedule. The successful candidate will act as a key liaison between executives, research teams, clinical partners, and operational departments.

Key Responsibilities

Executive Team Support

·      Provide comprehensive administrative and operational support to the executive leadership team.

·      Manage executive calendars, meeting coordination, travel arrangements, and scheduling of meetings.

·      Prepare executive reports and meeting agendas for leadership discussions and strategic reviews.

·      Track executive action items and follow up with internal teams to ensure timely completion of deliverables.

·      Coordinate leadership engagement with partners, collaborators, investors, and institutional stakeholders.

Project Management

·      Coordinate and track multiple organizational projects, ensuring alignment with company goals and timelines.

·      Develop and maintain project plans, timelines, milestones, and resource allocations.

·      Monitor project progress and proactively identify risks, delays, or operational bottlenecks.

·      Facilitate cross-department collaboration between research, clinical, regulatory, and administrative teams.

·      Organize project status meetings, maintain meeting documentation, and communicate updates to leadership.

·      Assist with budgeting, expense tracking, and resource planning for projects and initiatives.

Qualifications

·      Bachelor’s degree in Business Administration or equivalent (preference)

·      Minimum of 5 years of experience in project management, executive support, operations, or administrative leadership roles.

·      Experience supporting executive teams in fast-paced, high-growth organizations.

·      Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.

·      Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and external stakeholders.

·      Ability to manage multiple priorities and deadlines simultaneously in a dynamic environment.

·      High level of discretion when handling confidential information.