Personal Assistant

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to senior executives and manage daily office operations. The ideal candidate will possess excellent communication skills, technical proficiency, and the ability to handle multiple tasks efficiently. This role offers an opportunity to work in a dynamic environment where attention to detail and professionalism are paramount. The Personal Assistant will play a crucial role in ensuring smooth workflow, coordinating projects, and maintaining effective communication across teams.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing audio or video recordings, and managing data entry tasks.
• Organize and facilitate meetings via video conferencing software, ensuring all logistical details are handled seamlessly.
• Assist with event planning and project coordination for company initiatives or special events.
• Handle phone etiquette with clients, vendors, and internal teams while managing multi-line phone systems and front desk responsibilities.
• Maintain filing systems, manage office supplies inventory, and ensure the organization of documents through efficient filing practices.
• Utilize productivity software including Microsoft Office suite, QuickBooks for bookkeeping tasks, and DocuSign for electronic signatures.
• Collaborate with C-suite executives and team members to prioritize tasks and ensure deadlines are met.
• Perform clerical duties such as data entry, managing office management systems, proofreading documents, and supporting customer service efforts.

Experience

• Proven experience as a Personal Assistant or Executive Assistant with a strong background in office management or administrative support.
• Demonstrated proficiency in calendar management, project coordination, bookkeeping (QuickBooks), and using productivity software such as Microsoft Office (Word, Excel, PowerPoint).
• Experience working with video conferencing tools (Zoom, Microsoft Teams) and familiarity with office equipment including multi-line phone systems.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills—both written and verbal—and professional phone etiquette.
• Technical proficiency in computer literacy across various platforms including Google Workspace, Microsoft Office Suite, and data entry systems.
• Prior experience working closely with C-suite executives or senior management is preferred but not required.

This role is ideal for a detail-oriented professional who thrives in an organized environment and enjoys supporting leadership through efficient administrative practices.

Pay: $16.00 - $22.00 per hour

Work Location: In person

Salary : $16 - $22