Project and Senior Management Team Assistant

About Us

How many companies can say they’ve been in business for over 178 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

Location: This position is located in Maple Grove, MN. Onsite 5 days a week.

What’s the role?

Carl Zeiss Industrial Metrology, LLC is seeking a Project and Senior Management Team Assistant to support our management team in organizing team meetings, events, and documentation. This role will involve assisting with administrative tasks, driving projects, and leading smaller initiatives for the US IQS PC business. The ideal candidate will be proactive, organized, and capable of contributing to both strategic and operational goals.

Sound Interesting?

Here’s What You’ll Do

Administrative and organizational responsibilities:

• Assist the US IQS PC Management in the daily business for administrative and organizational tasks including but not limited to calendaring, travel arrangements and scheduling.
• Support in yearly budget planning and control while maintaining records and documentation.
• Organization and coordination of onsite events.
• Coordination of training activities.
• Participate in continuous improvement of internal processes within the Management Team.
• Coordinate internal communication on management related topics and news.
• prepare management presentations and follow up on actions from management meetings.
• Follow through on target agreements for lean practices (Hoshin) and other workshops and participating in internal and external audits.
• Ability to handle confidential information with high level of integrity.
• Other duties as assigned.
  
  

Project Management

• Act as project assistant or lead for local and international projects, focusing on strategic topics.
• Presenting on project updates to management team.
  
  

Data Analysis And Reporting

• Collect and analyze data, support the management team.
• Prepare monthly reports for global senior management meetings.
  
  

Front Desk Duties

• Greet and welcome all visitors in a courteous and professional manner. Ensure customers and vendors sign in at the front desk and are informed of company policies, including safety, security, and restroom locations.
• Represent ZEISS professionally via phone, email, and in-person interactions, engaging effectively with guests and colleagues across all organizational levels.
• Coordinate the reception area.
• Support customer visits and events at both Wixom and Maple Grove locations.
• Maintain compliance with Security, Safety, and Corporate Policies during visitor interactions, such as ensuring doors are closed and locked, enforcing proper attire, and displaying visible visitor or contractor badges.
• Oversee the issuance and training for temporary and visitor badges at the front desk.
• Oversee the issuance and training for temporary and visitor badges at the front desk, as well as manage new hire badges.
• Committee Events or Promo Items:
• Assist with Events Committee or Facilities in community event programs.
  

Do you qualify?

• Academic degree (Bachelor or higher) in International Business, business economics or similar preferred or equivalency.
• 3-5 years of experience in a corporate manufacturing environment
• Proficiency with computer skills and very good knowledge of MS Office suite required.
• Customer focus and ability to present the company in a professional manner.
• Practical experience working across a Global organization/matrixed organization preferred.
• Excellent communication and organizational skills and the ability to drive results to completion.
• Self-driven and ability to work under pressure in a pragmatic and structured way.
• Ability to speak or communicate in additional languages like German or Spanish are a plus.
• Familiarity with lean practices in Operational excellence is a plus.
• SAP experience preferred.
  
  

Working Environment

8 hour shift (days).

Monday – Friday in office – not-hybrid.

Ability to work outside of normal business hours as needed e.g.: early morning or evening events (

Capable of unassisted lifting of 30-50 lbs. without aid.

The annual pay range for this position is $69,000 – $86,000 per year. This position is also eligible for a performance bonus.

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

We have amazing benefits to support you as an employee at ZEISS!

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• The list goes on!
  
  

Your ZEISS Recruiting Team

Holly Greenwood-Mosher

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).