What are the responsibilities and job description for the Office Manager/Administrative Assistant/Receptionist position at Zehren and Associates, Inc.?
Exciting and award-winning architectural design firm is seeking an Office Manager/Administrative Assistant for our Avon, CO office. Front desk responsibilities include greeting visitors, answering phone, taking phone messages, checking voice mail and company emails, opening the office, making coffee, working with vendors, restocking supplies, etc. Proficiency in MS Word, MS Excel, MS Outlook, and Adobe Suite desired.
Additional duties include:
- Pick up, distribute, and send all office mail & packages (FedEx, UPS, and USPS)
- Coordinate large delivery receiving
- Handle and reconcile petty cash
- Document and deposit all received payments
- Send reports to and assist Accountant with various tasks
- Local errands as needed (pickups/drop-offs of project related materials)
- Oversee all office supplies, equipment, and services (i.e. ordering paper, copier service, copier jams, maintenance service, landscape services, replacing chairs, setting up conference rooms, etc.)
- Drop off office recycling weekly/bi-weekly
- Maintain kitchen supplies, bi-monthly refrigerator clean, coffee
- Coordinate travel arrangements and accommodations for principals and associates
- Track conference room scheduling to prevent conflicts
- Leading and documenting bi-weekly staff meetings
- Organize and perform purchasing for all Office Events
- Assist in managing and archiving physical project files
- Coordinate with IT for office needs
- Support Management/Principals/staff with tasks on an as-needed basis
- Collect and submit employee timesheets within specified deadlines
- Track employee time-off schedules
- Post and monitor job applicants
- Oversee new hire orientation (prepare space for new employee, new hire paperwork, first day walkthroughs, answering questions)
- Organize and maintain project files
- Edit and track Owner-Architect and Architect-Consultant agreements
- Edit project manuals and specifications
Optional opportunities include:
- Work with Photoshop for editing project images
- Design and work on developing print/digital marketing materials (brochures, presentations, etc.)
- Social Media postings on behalf of the company
Benefits and Perks:
- Full-time, salaried position
- Holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
- Vacation – 10 days per year, accrued on a quarterly basis (2.5 days per quarter) beginning at the first day of full-time employment
- Emergency/Sick leave – 6 days per year, distributed quarterly
- Bi-monthly pay periods, payday on 7th and 21st of the month
- Medical/Life Insurance – Contributory PPO plan with $25k life insurance
- Profit Sharing – discretionary, contribution after first anniversary date, vesting begins first day of employment, 20% vested on Plan anniversary (12/31) following first employee anniversary date
- Recreation Contribution - $450.00 per year after first year of employment
- Opportunity to work 4 – 10hr days with Friday or Monday off (once per quarter)
Ideal Candidate:
- Highly organized
- Effective verbal and written communicator
- Innovative problem solver
- Capacity for consistent social interactions
- Motivated self-worker
- Succeeds with flexible and dynamic work schedule, no two days are alike!
- Naturally cultivates a positive office morale
- Comfortable lifting 40lbs, unassisted (i.e. 1 box of office paper)
Please submit resume to davek@zehren.com or Zehren and Associates, PO Box 1976, Avon, CO 81620.
Salary commensurate with experience.
Job Type: Full-time
Pay: $60,000.00 - $68,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Ability to Commute:
- Avon, CO 81620 (Preferred)
Ability to Relocate:
- Avon, CO 81620: Relocate before starting work (Preferred)
Work Location: In person
Salary : $60,000 - $68,000