AP/AR Clerk

Position: Accounts Receivable (AR) / Accounts Payable (AP) Clerk

Location: Scottsdale, AZ

Type: Full-Time

Experience: Early Career (1-3 years)

Reports to: Finance Director

About Zebra:

Zebra Projects, Inc (Zebra) is a unique global interior design and architecture firm composed of over 325 team members with offices in Dubai, London, Hong Kong, Phoenix, New York, Toronto, Riyadh, Mexico City and Sydney. We have a strong retail and restaurant portfolio with projects completed in over 100 countries.

Our team immerses itself in the brands we work with, becoming a seamless extension of our

clients' organizations. We offer an all-inclusive brand guardian approach that guides projects from

concept through construction administration. Zebra values work-life balance, professional

development, and a collaborative culture where employees are empowered to grow and make an

impact.

Position Summary :

Zebra is seeking a motivated and detail-oriented AR/AP Clerk to join our Scottsdale office. This role plays a critical part in supporting the company’s financial operations by ensuring the timely and accurate processing of vendor payments, customer invoicing, collections, project setup, and

financial recordkeeping.

The ideal candidate is a proactive, hands-on professional who enjoys working in a fast-paced

environment and partnering with project managers and operational teams to support business

growth and financial performance. This position offers exposure to project accounting, client

billing, and financial operations within a global design and architecture firm. This position offers an excellent opportunity for an early-career accounting professional to gain hands-on experience in accounts payable, accounts receivable, project accounting, and financial operations within a global design and architecture firm.

Key Responsibilities:

Accounts Payable

• Manage accounts payable activities and monitor payments to ensure expenditures do not

exceed approved contract amounts.

• Monitor the AP inbox, review incoming invoices, and enter approved invoices into the ERP system.

• Determine appropriate general ledger coding and project assignments for expenses to

ensure accurate financial reporting.

• Request and review vendor statements regularly to support accurate monthly AP accruals and account reconciliations.

• Reconcile corporate credit card accounts and record entries within the ERP system.

• Maintain vendor master records, including W-9 collection, verification, and 1099 vendor setup.

• Respond to vendor inquiries and resolve payment discrepancies.

Accounts Receivable:

• Manage accounts receivable activities, including customer invoicing, supporting

documentation, and payment application.

• Create and maintain project records in Deltek Vantagepoint, including new project setups,

service requests, billing terms, and contract information based on approved proposals.

• Ensure customer invoices are accurate and submitted in accordance with client

requirements and contractual terms.

• Prepare weekly AR Aging Reports and proactively follow up on past-due balances by issuing

Statements of Account and communicating with clients.

• Apply customer payments, reconcile customer accounts, and maintain accurate customer

account balances.

• Assist in resolving billing disputes and invoice discrepancies.

Accounting & Financial Operations:

• Assist with month-end close activities, including AP accruals, account reconciliations, and

review of open AR and AP balances.

• Maintain organized financial records and supporting documentation.

• Ensure compliance with company policies, approval authority requirements, and internal

financial controls.

• Perform special projects and ad hoc requests as assigned.

Qualifications:

Required

• 1–3 years of experience in accounts payable, accounts receivable, accounting,

bookkeeping, or related financial operations.

• Strong attention to detail and commitment to accuracy.

• Proficiency in a Windows-based environment, including Microsoft Excel, Word, Outlook,

and Teams.

• Intermediate Excel skills, including formulas, PivotTables, lookups, and basic data analysis.

• Proven ability to manage multiple priorities and meet deadlines.

• Strong verbal and written communication skills.

• Ability to work independently while collaborating effectively within a team environment.

Preferred

• Bachelor's degree in Accounting, Finance, or a related field.

• Experience with Deltek Vantagepoint ERP.

• Experience supporting a professional services, architecture, engineering, construction, or

design organization.

• Exposure to project accounting and project-based billing environments.

Compensation & Benefits:

• Competitive salary commensurate with experience.

• Employer contribution toward healthcare benefits.

• Employer-sponsored retirement plan.

• Generous paid time off and company holidays.

• Professional development and growth opportunities.

• Collaborative and supportive team environment.

• Opportunity to work with a globally recognized design and architecture firm.