Real Estate Operations Associate | Investments, Construction & Business Operations

ZAR Real Estate | Northern Virginia

About ZAR Real Estate

ZAR Real Estate is a family-owned, entrepreneurial real estate investment company based in Northern Virginia. Founded in 2011 and backed by more than a decade of real estate experience, we are building a growing business centered around integrity, quality, and excellent execution.

Our work spans multiple areas of residential real estate. We acquire and wholesale homes, purchase properties to renovate, rehab and resell, and develop new-construction homes from the ground up. This gives our team exposure to the full lifecycle of real estate—from identifying and acquiring opportunities to managing renovations, coordinating transactions, and bringing completed homes to market.

Our culture is ambitious, fast-moving, hands-on, collaborative, and growth-oriented. We're small enough that individual contributions have a real impact, and we value people who take initiative, learn quickly, solve problems, bring ideas to the table, and want to grow with us.

The Role

We're looking for an ambitious, highly motivated Executive Assistant to work closely with company leadership and become an integral part of ZAR's day-to-day operations and continued growth.

This is not a traditional administrative role. You'll work across executive support, transaction coordination, property and project management, marketing, and business operations—with exposure to acquisitions, wholesales, rehabs, resales, and new construction.

We're looking for a self-starter, go-getter, and quick learner who can absorb new information quickly, adapt to new responsibilities, and become increasingly independent over time. You notice what needs to be done, take ownership, follow through, and don't need to be constantly managed.

What You'll Do

Executive & Business Support

• Manage calendars, meetings, deadlines, correspondence, and follow-ups
• Organize company, property, and transaction documentation
• Prepare reports, spreadsheets, research, and business materials
• Track projects and action items through completion
• Help create better systems, processes, checklists, and workflows

Transaction Coordination

• Coordinate acquisitions, wholesales, purchases, and sales from contract through closing
• Track deadlines, inspections, appraisals, title, financing, walkthroughs, and closings
• Communicate with agents, attorneys, lenders, title companies, inspectors, buyers, sellers, and other parties
• Maintain organized transaction files and proactively keep deals moving

Property & Project Management

• Coordinate contractors, vendors, maintenance, inspections, repairs, and property services
• Track rehab, renovation, and property-related projects through completion
• Maintain property records, invoices, utilities, warranties, and vendor information
• Assist with property turnovers, renovations, and new-construction coordination

Social Media & Marketing

• Help manage ZAR's social media presence and content calendar
• Create and organize content around acquisitions, flips, rehabs, new construction, closings, and company milestones
• Draft captions and create basic marketing materials
• Coordinate photography/video and organize marketing assets
• Bring creative ideas for strengthening ZAR's brand and online presence

Who We're Looking For

You'll thrive at ZAR if you are:

• A quick learner who absorbs new information, processes, and systems quickly and applies what you've learned
• Ambitious and motivated to grow professionally
• A self-starter who takes initiative without waiting to be asked
• Resourceful and naturally solution-oriented
• Exceptionally organized and detail-oriented
• Accountable and dependable—you follow through
• Adaptable and comfortable taking on new responsibilities as the business evolves
• Comfortable juggling multiple priorities in a fast-moving environment
• Professional and confident communicating with clients, vendors, contractors, and industry professionals
• Tech-savvy and comfortable learning new systems and tools
• Curious about real estate, investing, business, and operations
• Someone who sees a better way of doing something and speaks up

Qualifications

• 2 years of relevant professional experience preferred
• Experience in real estate, executive assistance, transaction coordination, property management, operations, or a related field is a plus
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Demonstrated ability to learn new processes, systems, and responsibilities quickly
• Comfortable with Google Workspace/Microsoft Office, spreadsheets, and digital business tools
• Canva/social media experience is a plus
• Real estate license is a plus, but not required

Growth at ZAR

We want this role to grow with the right person.

As ZAR expands its acquisitions, wholesales, rehab projects, new construction, and overall operations, a high-performing individual will have the opportunity to take on increasingly significant responsibilities across operations, transaction management, project coordination, marketing, business development, and potentially team leadership.

If you're looking for an opportunity where you can work closely with ownership, learn multiple sides of the real estate investment business, make a visible impact, and grow alongside an ambitious company, we'd love to hear from you.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person

Salary : $45,000 - $55,000