Payroll & Accounting Specialist

Description

This position processes the bi-weekly payroll in our payroll system, Paylocity. Prepares various accounting reconciliations and schedules using the company’s ERP system, Apprise, and Microsoft Excel. This position is also trained to be a backup for other areas within the accounting department as needed, such as Accounts Receivable.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.

Payroll Duties:

• Compiles documentation such as time reports, pay changes, offer letters, termination letters, reimbursements, and employee payroll deductions to prepare bi-weekly payroll. Maintains all records associated with each payroll in electronic format.
• Maintains confidentiality with all payroll information.
• Analyzes, prepares, and enters payroll data into Paylocity payroll system, according to company policy and in compliance with state and federal laws. 
• Runs and reviews payroll preview reports for accuracy and completeness. Resolves any issues or errors; submits payroll file by deadline to meet scheduled payroll date.
• Prepares Accounts Payable payment requests for flex benefits.
• Prepares answers to garnishments, support orders and other court orders for employees and ensures responses are mailed timely. Enters deductions and limits in Payroll System. Follows up on receipt and completion of payroll garnishment with Payroll Service.
• Communicates with payroll system provider regarding any problems with Payroll systems or processes and follows up for resolution.
• Ensures time information is correct for new employees, updating any changes, and troubleshooting as needed.
• In coordination with Human Resources, maintain accurate and complete employee files in Paylocity along with current deduction information. Coordinates with the Human Resources regarding employee changes and new hire entries.
• Prepares and imports bi-weekly payroll journal entry and monthly payroll accrual journal entry into Apprise. Prepares and enters other payroll-related journal entries as needed and submits to Controller, including supporting documentation for posting.
• Prepare schedules, answer questions and obtain requested information and documentation as required for 401(k) audit and various other payroll related audits.
• Responds to inquiries from employees, supervisors, government agencies and others regarding payroll information as needed in a friendly and professional manner.

General Accounting Duties:

• Reconcile various balance sheets and income statement accounts monthly and quarterly. Prepares necessary journal entries. Prepare schedules for these accounts according to the timeline on the month-end checklist.
• Prepares, updates, and maintains policies and procedures for Payroll Specialist position, reviews procedure manuals for staff, improving upon processes as needed. 
• Cross-trains as the main backup for Accounts Receivable tasks while AR Specialist is out of office and will support cash posting 1 to 2 days each week. 
• Supports various other accounting task requests as required.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate degree (A.A.) from an accredited university and three (3) to five (5) years related accounting and payroll experience with 100 employees in a multi-state environment or equivalent combination of education and experience.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, financial reports, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute discounts, interest, commissions, percentages, and basic algebra.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to read and interpret financial statements. Must possess analytical, problem-solving and decision-making skills.
• Other Skills and Abilities: Excellent computer skills with spreadsheet programs required. Must be able to tactfully deal with various personalities throughout the company and deal effectively and professionally with internal and external customers. Microsoft PowerPoint (beginner level), Microsoft Outlook (intermediate level), Microsoft Excel (intermediate level), Microsoft Word (intermediate level). Additional: 10-Key by touch. Be able to keyboard approximately 55 wpm, and to accurately operate a ten key by touch.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands or arms; talk and hear. The employee must regularly lift and/or move up to 5 pounds, occasionally lift and/or move up to 25 pounds and on rare occasions lift up to 40 pounds. Specific vision abilities required by this job require close vision, distance vision, color vision, The noise level in the work environment is usually moderate and employee will occasionally work near moving parts.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

EOE, including disability/vets

Salary : $22 - $24