Payroll Tax Supervisor

Job Description

The Payroll Tax Lead provides strategic and operational leadership for the payroll tax function. You will be responsible for overseeing a team of Payroll Tax Specialists while remaining actively engaged in day-to-day high-level compliance and reporting tasks. This role ensures all quarterly and yearly goals are met, deadlines are strictly adhered to, and all multi-state and domestic tax regulations are followed for a large-scale workforce (10,000 employees).

Responsibilities

• Team Leadership & Strategy
• Lead and mentor a team of Payroll Tax Specialists to ensure accuracy, data integrity, and professional development.
• Drive the execution of all quarterly and year-end reporting processes, including W-2s, tax filings, and complex reconciliations.
• Oversee process improvement efforts to maximize the efficiency and accuracy of domestic and international payroll data.
• Manage senior-level relationships with external 3rd party tax vendors (e.g., ADP), ensuring accountability and resolution of agency notices.
• Domestic & Multi-State Tax Compliance (Lead & Hands-on)
• Execute and oversee weekly and quarterly tax deposits, wage adjustments, and the filing of W-2C, UI, or 941 Amendments.
• Ensure strict compliance with multi-state legal requirements, company policies, and evolving tax regulations.
• Collaborate with Accounting to manage changes affecting payroll tax accruals and resolve complex financial discrepancies.
• Direct all projects related to payroll tax compliance and routine system maintenance/updates.
• Audit & Agency Notice Management: You will serve as the primary point of contact for reviewing and addressing state and federal agency notices, as well as managing complex payroll tax audits to ensure total compliance.
• International & Expatriate Payroll (Support & Oversight)
• Oversee international payroll processing, working with vendors to ensure the delivery of foreign tax liabilities.
• Manage Expat payroll functions, including HYPO tax management, allowance changes, and shadow payroll processing.
• Coordinate with Treasury to ensure timely wire transfers for international tax remittances.
  
  
  

Qualifications

• Minimum Education & Experience
• Bachelor’s Degree in Business, Accounting, or a related field.
• Minimum of 5 years of direct experience within a Payroll Tax function.
• Proven experience working within a large-scale enterprise environment (10,000 employees).
• Extensive knowledge of multi-state payroll tax laws and accounting principles.
• Technical Skills & Certifications
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) strongly preferred.
• Proficiency in payroll software, specifically SAP, Oracle, and ADP Tax Compliance tools.
• Advanced reporting skills, with the ability to create complex queries and conduct audits to ensure data controls.
• Preferred Skills & Experience
• International Tax Experience: Background in foreign national payroll and 3rd party expatriate management. Background with Canada and Philippines a significant plus.
• Industry Expertise: General knowledge of, or experience working within, the Industrial Construction industry.
• Leadership Presence: Excellent communication and problem-solving skills with a focus on ethics and confidentiality.
• Strategic Change Management: Demonstrated experience leading system conversions, implementations, or large-scale process improvement initiatives. Experience with mergers, acquisitions and reorganizations