What are the responsibilities and job description for the Administrative Assistant position at Zachry Group and Careers?
SUMMARY OF POSITION
The Administrative Assistant is responsible for daily support of the company’s administrative and management team, and the general support of office operations. This position serves as receptionist, file and record coordinator, secretary, scheduler for meetings and travel, general errands, as well as routine clerical and administrative functions.
Reports to the Office Manager and interfaces with corporate managers in all departments. This role must interact well with clients.
QUALIFICATIONS AND EXPERIENCE
High school graduate or equivalent experience required.
Basic reading, writing, math and strong verbal communication skills.
Ability to pass a pre-employment background and drug test.
Ability to pass a Motor Vehicle check (drive company vehicles occasionally).
Minimum two years’ administrative support experience.
Experience in a construction company preferred.
Knowledge of general office equipment, including but not limited to automated phone system, computer, copy machine, fax machine and postage machine.
Advanced knowledge of standard office software programs: MS Office, Word, Excel, Power Point, and Outlook.
Professional appearance and demeanor.
Flexibility and willingness to work within constantly changing priorities with enthusiasm.
Detail oriented; commitment to excellence and high standards.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Excellent ability to manage workflow, to handle interruptions and to be flexible with changing tasks.
Ability to work independently and as a team player.
Ability to read and understand information and ideas presented in writing.
Ability to communicate information and ideas in writing so others will understand.
Ability to verbally communicate clearly and concisely.
Demonstrate ability effectively handle confidential information and sensitive situations.
Experience with event planning, travel scheduling, meeting coordination.
Excellent customer service skills.
Ability to set priorities and accomplish multiple tasks.