Document Control Clerk

Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:

Every Person Matters®

Together We Can Do Great Things®

This Is More Than a Job®

Job Summary

The Document Control Clerk will support the construction Project Team in various administrative tasks, including but not limited to ordering office supplies, answering phones, making copies, scanning documents, and maintaining files and records.

Essential Functions

• Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one with
• QC and review every document
• Create Logs for Submittals and RFIs for Quality Control
• Create Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the project
• Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P Drive
• Initial office setup and organization
• Manage Quality Control System (QCS)
• QC submittals
• Meet, greet, and direct all foot traffic at a field job site
• Assist HR and support A/P, A/R, and Document Control functions
• Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers
• Process new hire onboarding and orientations
• Administer on-site pre-employment drug screens and coordinate physicals with clinic
• Attend out-of-office recruiting events as needed
• Answer general HR questions for employees
• Work with supervisors to resolve discrepancies with time and attendance/payroll
• Accounts payables (preparation and processing)
• Certified payroll collection
• Tracking and verification
• Contacting subcontractors and requesting various documents and information
• Document control functions such as archiving and project close-out
• Coordinate meetings
• Answer phones and direct callers
• Respond to emails from clients, subcontractors, visitors, and project team members
• Order office supplies
• Make copies, scan, and file documents
• File and maintain project files and records

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Required Skills & Experience

• 2 plus years of previous administrative experience preferred
• 1-year submittal clerk experience preferred
• Strong prioritization and organizational skills; detail-oriented
• Strong working knowledge of Microsoft programs such as Excel and Word
• Excellent verbal and written communication skills
• Dependable, self-motivated, and task-oriented
• Ability to work in a fast-paced construction environment
• Dependable and self-motivated
• Construction knowledge/experience is preferred, not required
• Bi-lingual, Spanish proficiency required
  
• Only local candidates will be considered

Benefits and EOE

Zachry offers an industry-leading benefits package for our employees and their families.

• Medical, Dental, Vision, and Life insurance
• 401k, Paid leave, and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• For additional company information, please visit www.zachrycorp.com

Zachry Construction Corporation performs heavy civil and building work throughout the United States, and relocation is sometimes required for continuous employment opportunities.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Notice to Staffing Agencies
Zachry Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry’s resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.