What are the responsibilities and job description for the Program Manager position at Zachary Piper Solutions?
Zachary Piper Solutions is seeking a Program Manager to support a high-visibility National Security contract in Arlington, VA (100% onsite). The Program Manager will bring strong experience in DoD staff coordination, executive-level communication, & program operations.
The Program Manager will play a key role in enabling leadership decision-making, coordinating cross-functional efforts, managing program execution, & ensuring alignment across cybersecurity initiatives in a fast-paced, mission-critical environment.
Responsibilities of the Program Manager include:
The Program Manager will play a key role in enabling leadership decision-making, coordinating cross-functional efforts, managing program execution, & ensuring alignment across cybersecurity initiatives in a fast-paced, mission-critical environment.
Responsibilities of the Program Manager include:
- Support Executive Leadership: Serve as a principal advisor & staff support to the AI Cybersecurity Office, enabling timely and informed decision-making
- Manage Program Operations: Oversee daily activities, ensuring tasks, priorities, & deliverables align with Government objectives
- Coordinate Action Items: Track tasks, milestones, risks, dependencies, & deliverables across RMF & cybersecurity workstreams
- Facilitate Communication: Coordinate across multiple organizations & leadership levels to ensure proper dissemination of guidance and direction
- Develop Reporting Materials: Produce monthly status reports, quad charts, briefings, & executive summaries
- Plan & Execute Meetings: Organize meetings, conferences, & VTCs; develop agendas, take meeting minutes, & maintain attendee records
- Maintain Documentation: Develop & manage program documentation, trackers, SOPs, schedules, & process guides
- Draft & Review Correspondence: Prepare, edit, & review official communications to ensure accuracy, clarity, & alignment with leadership intent
- Support Workforce Operations: Coordinate onboarding/offboarding, ensuring access, orientation, & knowledge transfer activities are executed efficiently
- Track Organizational Actions: Maintain suspense trackers, action item portals, & filing systems in coordination with executive staff
- Ensure Compliance: Support adherence to DoD policies, federal regulations, & internal cybersecurity procedures
- Drive Operational Efficiency: Manage multiple priorities in a high-tempo environment while continuously improving processes and coordination
- 10 years of experience providing executive-level support, planning, or advisory services within the DoD or federal environment
- Proven experience in program coordination, task management, & executive communications
- Strong understanding of DoD organizational structures, processes, and staff operations
- Experience supporting cybersecurity or RMF-related programs is highly preferred
- Advanced proficiency in Microsoft Office Suite, especially PowerPoint for executive briefings
- Exceptional written and verbal communication skills supporting senior military and government leadership
- Strong organizational skills with attention to detail and ability to manage competing priorities
- Experience developing SOPs, trackers, reports, and operational documentation
- Ability to operate effectively in a fast-paced, mission-driven environment
- Active Secret clearance required
- Bachelor’s degree (or equivalent experience)
- Experience supporting executive-level operations, coordination, or action officer functions
- Strong customer service mindset and stakeholder engagement skills
- Salary Range: $130,000 – $160,000 depending on experience
- Full Benefits Package: PTO, Paid Holidays, Medical, Dental, Vision, 401K, Tuition Reimbursement, Sick leave as required by law
Salary : $130,000 - $160,000