Part-Time Facilities Assistant

Z3 Real Estate Part-Time Facilities Assistant (Commercial Real Estate)

Position Overview: We are seeking a highly motivated and organized Facilities Assistant to join our commercial real estate team. This position plays a critical role in ensuring the efficient operation and maintenance of our commercial properties. The Facilities Assistant will be responsible for a variety of tasks related to property inspections, Yardi work orders, tenant relations, and emergency dispatch. The successful candidate will contribute to maintaining a safe, attractive, and well-functioning environment for our tenants.

Key Responsibilities:

1. Property Inspections:

• Conduct regular property inspections to assess the condition and functionality of the commercial real estate properties.
• Document inspection findings and generate reports to identify maintenance or repair needs.

2. Yardi Work Orders:

• Utilize Yardi or similar property management software to receive, process, and coordinate completion of maintenance requests from tenants, self-input work orders, and other various service requests from the property management team. Prioritize and assign work orders to appropriate service providers and contractors.

3. Tenant Relations Serve as a point of contact for tenants regarding maintenance issues, inquiries, and concerns.

• Build and maintain positive relationships with tenants to promote tenant satisfaction and retention.
• Communicate regularly with tenants to keep them informed of maintenance schedules and any potential disruptions.

4. Emergency Dispatch:

• Respond to emergency calls or alarms related to the properties promptly and efficiently.
• Coordinate emergency responses, including contacting appropriate service providers, authorities, and tenants when necessary.
• Ensure that emergency procedures and protocols are followed to protect the safety and security of the property and its occupants.

Qualifications:

• High school diploma or equivalent; relevant coursework in facility management, property management, or a related field is a plus. Previous experience in facilities management, property management, or a related field is preferred.
• Proficiency in using property management software, such as Yardi or similar platforms.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced environment and handle emergencies with composure.
• Knowledge of safety and emergency procedures.
• Basic understanding of building systems and maintenance processes.
• Must have reliable transportation.

Working Conditions:

• This role is majority on-site visits to commercial properties with occasional in office visits.
• Must be available for on-call or emergency response duties as needed, which may include evenings, weekends, and holidays.

Job Type: Full-time

Pay: $27.00 per hour

Work Location: Hybrid remote in Dallas, TX 75204

Salary : $27