What are the responsibilities and job description for the Payroll & Office Administrator position at Z Best Home Care?
Payroll & Office Administrator
Are you organised, detail-focused and the kind of person who likes getting things right?
We’re looking for a Payroll & Office Administrator to join our team and play an important part in supporting our caregivers and keeping our office running smoothly.
A major part of this role is making sure caregiver timesheets and payroll information are accurate, complete and ready on time. You’ll also be someone caregivers can turn to when they have questions about their hours, timesheets or pay.
This is a great opportunity for someone who enjoys working with people, is comfortable with numbers and data entry, and gets satisfaction from keeping information organised and accurate.
Healthcare or payroll experience is a plus, but it isn’t essential. If you’re dependable, comfortable with computers, willing to learn and have excellent attention to detail, we’d still like to hear from you.
What You’ll Be Doing
- Entering, reviewing and maintaining caregiver timesheet and payroll information
- Checking timesheets for missing, incomplete or incorrect information
- Following up with caregivers when information needs to be corrected
- Preparing accurate payroll information for timely processing
- Answering caregiver questions about timesheets, hours worked and pay information
- Helping resolve routine timesheet and payroll issues
- Maintaining accurate, organised and confidential records
- Welcoming caregivers and patients who visit the office
- Completing general data entry and office administration
- Keeping administrative information organised and up to date
- Working with the wider team to keep payroll and timesheet processes running smoothly
- Protecting confidential caregiver, patient and payroll information
You’ll Be Great at This Role If You...
- Have a strong eye for detail and notice when something doesn’t look right
- Are organised and enjoy keeping records accurate and up to date
- Follow things through instead of leaving loose ends
- Are comfortable working with numbers and repetitive information
- Communicate clearly and professionally
- Are comfortable following up with people when information is missing
- Can remain professional when someone has a question or concern about their pay
- Handle private and confidential information appropriately
- Can work independently while still being a good team member
- Are willing to learn new systems and processes
Qualifications
- High school diploma or equivalent
- Strong attention to detail and organisational skills
- Good communication and customer service skills
- Basic computer skills and the ability to learn new software
- Ability to work independently and as part of a team
- Ability to handle confidential information professionally
Previous experience with payroll, timesheets, data entry, healthcare or office administration is preferred but not required.
Even Better If You Have...
- Experience with HHAeXchange
- Experience with Microsoft Excel
- Previous payroll or timesheet experience
- Previous experience working with caregivers or patients
- Experience working in a healthcare or home care environment
What Success Looks Like
You’ll know you’re doing well when caregiver time records are complete and accurate, payroll information is ready on time, questions are resolved professionally, and records are organised and dependable.
Most importantly, caregivers can trust that the information affecting their hours and pay is being handled carefully.
Interested?
If you’re organized, dependable and take pride in accurate work, we’d love to hear from you.
Apply through Indeed with your resume and tell us about any experience you have with payroll, timesheets, data entry, administration or healthcare.
Pay: $20.00 - $24.00 per hour
Work Location: In person
Salary : $20 - $24