What are the responsibilities and job description for the Sr. Administration Assistant position at yxz?
Sr. Administration Assistant
Location :: Rockville, MD(Onsite)
Duration :: Long term
Key Responsibilities ::
Administrative Support
- Provide high-level administrative and secretarial support to senior healthcare managers or executives.
- Prepare, edit, and distribute correspondence, reports, memos, and other documents.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain filing systems (physical and electronic) in accordance with regulatory standards.
- Assist in the coordination of departmental operations, including staffing schedules, procurement of office supplies, and workflow tracking.
- Monitor and manage office budgets, invoices, and petty cash where applicable.
- Coordinate facility maintenance requests and office equipment servicing.
- Act as a point of contact between department staff, patients, vendors, and external partners.
- Communicate on behalf of executives with internal and external stakeholders.
- Draft internal communications and assist with policy or procedural documentation.
- Ensure compliance with healthcare policies, regulations (e.g., HIPAA), and confidentiality standards.
- Handle sensitive patient or organizational data with the utmost discretion.
- Support preparation for audits, accreditation reviews, and inspections.