Finance Manager

Finance Manager

Job Description

Reports to: Chief Financial Officer
Direct Reports:  None
FLSA Classification: Exempt; 32 hours a week
Date Approved: June 29,2026
Pay: $40,000-$46,000 annually (at 80% time)

Summary

The YWCA of Asheville is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. The Finance Manager plays a vital role in maintaining the organization's financial integrity through accurate accounting, financial reporting, budgeting, and compliance. Working closely with the Chief Financial Officer, this position supports strategic decision-making by providing timely financial information, strengthening internal controls, and ensuring responsible stewardship of the organization's financial resources.

Duties and Responsibilities

Financial Accounting and Operations

• Maintain and oversee the general ledger, ensuring accurate and timely recording of all financial transactions.
• Prepare monthly journal entries, including accruals, prepaid expenses, depreciation, and allocations. 
• Reconcile all bank, credit card and investment accounts
• Oversee the accounts payable and receivable processes, ensuring compliance with policies and procedures.
• Monitor cash flow and prepare cash flow projections. 
• Maintain the chart of accounts and ensure proper coding of revenues and expenses. 
• Ensure compliance with established accounting policies and internal controls. 

Financial Reporting and Budgeting

• Prepare monthly financial statements, including: Statement of Financial Position, Statement of Activities, Budget-To-Actual reports and cash flow statements.
• Assist CFO in developing the annual operating and capital budgets
• Prepare financial reports for leadership, Board committees and department directors
• Support strategic financial planning through financial analysis and forecasting

Grant and Fund accounting

• Track restricted and unrestricted funds in accordance with donor intent.
• Monitor grant budgets and expenditures.
• Prepare financial reports for grant funders.
• Assist Development staff with grant budgets and financial information 

Audit and Compliance

• Prepare end-of-year audit schedules and coordinate with external auditors.
• Assist with the preparation of IRS Form 990 and other required filings
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards.
• Maintain accurate and organized financial documentation for audits and regulatory purposes.

Systems and Process Improvement

• Serve as the administrator for QuickBooks and other accounting software and websites
• Oversee the management and maintenance of the organization's financial software.
• Maintain the chart of accounts and ensure alignment with reporting and operational needs.

Collaboration

• Collaborate with the CFO and the Director of People and Culture to ensure accurate payroll and benefits expense entries.
• Work collaboratively with department leaders to support budgeting, financial planning, and program sustainability. 
• Participate in cross-functional initiatives that strengthen organizational effectiveness. 
• Maintain confidentiality and uphold the highest ethical standards. 

Required Skills and Abilities

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting.
• Experience with fund accounting and donor-restricted funds.
• Strong understanding of budgeting, forecasting, and financial analysis.
• Experience with QuickBooks Online or comparable accounting software.
• Advanced proficiency in Microsoft Excel.
• Excellent organizational and analytical skills.
• High degree of accuracy and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Commitment to diversity, equity, inclusion, and the mission of the YWCA.

Education and Experience

Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent experience in nonprofit accounting.
• Experience in financial accounting, budgeting, and financial analysis.
• Experience with nonprofit grant accounting preferred. 

Working Conditions

• Full-time, 32-hour work week, Monday–Friday, with occasional evening or weekend work for events or program needs.
• Regular use of office equipment, including computers and financial software.
• Sedentary work requiring prolonged periods of sitting and data entry.
• Occasional repetitive motions involving wrists, hands, and fingers.

Physical Requirements

• Ability to communicate effectively in person and via written reports.
• Close visual acuity required for data analysis and financial reporting.

Travel Required:
Minimal travel may be required for meetings, training, or external audits.

Other Duties
This job description is not intended to be an exhaustive list of responsibilities or activities. Additional tasks may be assigned as necessary to support the goals and objectives of the organization.