General Assistant

Job Overview:

The CEO Assistant will provide essential support to ensure smooth day-to-day operations within the department. This position requires flexibility and multitasking abilities, as the assistant will handle a wide range of administrative and operational tasks. The ideal candidate is proactive, detail-oriented, and able to adapt to various tasks and priorities.

Key Responsibilities:

Administrative Support:

• Answer phone calls and emails, directing inquiries to the appropriate department or person.
• Schedule and organize meetings, appointments, and events.
• Maintain and update office records, filing systems, and databases.
• Prepare and proofread documents, reports, and presentations.
• Handle office correspondence, including sorting and distributing mail.
• Operational Assistance:
• Order office supplies and maintain inventory.
• Assist with the organization and preparation of company events, workshops, or conferences.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Maintain and manage office equipment and ensure proper functioning (e.g., printers, copiers, etc.).
• Customer & Client Interaction:
• Greet visitors and clients, providing exceptional customer service.
• Assist with general inquiries and ensure a positive experience for clients or stakeholders.
• Being able to support basic reception duties, such as managing the front desk area and directing visitors.
• Task Management & Coordination:
• Assist various team members with their daily tasks and projects.
• Help prioritize tasks and manage deadlines for team members.
• Coordinate with vendors and suppliers as needed.
• Carry out other administrative duties as required by management.

Skills & Qualifications:

• Educational Requirements: High school diploma or equivalent; some college education or certifications in office management, business administration, or related fields are a plus.
• Experience: Previous experience in an office or administrative role is preferred but not required.
• Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint) and other office management software; familiarity with office equipment.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Ability to manage multiple tasks efficiently and meet deadlines.
• Interpersonal Skills: Friendly, approachable, and capable of working well with a diverse team.
• Attention to Detail: Ability to handle tasks with precision and accuracy.
• Problem-Solving: Ability to handle unexpected situations and challenges effectively.

Working Conditions:

• Full-time position
• Office-based, with occasional travel or off-site meetings as required.
• Flexible hours depending on organizational needs.

Salary : Range $42,000.00 - $48,000.00

Note: The specific duties and requirements of the General Assistant position may vary based on company needs and industry.

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• Employee discount

Work Location: In person

Salary : $42,000 - $48,000