Senior CCS Administrator

The YWCA El Paso del Norte Region is the largest and most comprehensive YWCA in the United States. We are dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.

Become part of our amazing team—exciting opportunities are waiting for you! Join us in making a difference while growing your career with purpose and passion.

Employment Benefits Include:

• Free membership to any of our YWCA locations
• Indoor heated pools open year-round for water aerobics
• Two locations offering lap swimming (East and Central)
• Access to weight rooms and cardio equipment at all locations
• Fitness classes including Yoga, Pilates, Aquacise, and Zumba

Join a team committed to strengthening our community while supporting your personal and professional growth.

JOB SUMMARY:

• Regular attendance at the employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employers must comply and follow the YWCA’s attendance policy at all times, unless reasonable accommodations are requested and granted, as required by law.
• Provides strategic leadership and administrative oversight for CCS contract operations to ensure achievement of performance, fiscal, compliance, and service delivery objectives.
• Directs and monitors assigned programs operations, contracts, and related amendments.
• Works to ensure that all CCS Contract terms are met or exceeded.
• Develops and implements operational strategies, performance improvement plans, and internal controls to support contract compliance and continuous improvement.
• Monitors changes in applicable laws, regulations, policies, contract requirements, guidance, and leads implementation of required operational changes.
• Ensure prompt and accurate intake and eligibility documentation of parents applying for childcare scholarships and appropriate wait list placement and follow up for parents when funds are not immediately available.
• Analyzes program, fiscal, and operational data to identify trends, risks, service gaps, and opportunities for improved performance.
• Leads cross-functional coordination with YWCA and WSB finance, information technology, program staff, WSB, TWC, providers, YWCA human resource, and community partners to support effective contract implementation.
• Prepares and monitors budgets, financial statements, and operating data.
• Reviews billings and expenditures; and reviews, interprets and reports on actual performance compared to budget monthly, taking corrective action to alleviate variances.
• Ensures proper billings, collection of receivables, account reconciliation, and timely month-end closings each through collaboration of the CCS financial support staff liaison and YWCA CFO.
• Performs detailed funds management and performance reporting by revenue source to assure appropriate expenditure levels, full utilization of funds and meeting of performance targets to fullest extent possible.
• Maintains positive relationships with CCS childcare providers to enhance their understanding and ensure that provider issues are resolved or concerns are addressed appropriately.
• Assures maintenance of provider announcements, payment information and communications via telephone, email, or newsletters.
• Develops strategies to strengthen provider engagement, increase provider capacity, support quality initiates, and improve access to childcares services for eligible families.
• Work cooperatively with YWCA IT department on systems automation and local software development.
• Attends appropriate meetings for WSB, including WSB Board Meetings, sponsored training events, and Child Care Services related committees.
• Researches opportunities to enhance CCS programs through grant writing/implementation, and through community collaborations.
• Supports long-range planning, grant development, partnership opportunities, and sustainability strategies that enhance CCS Service delivery.
• Hires, supervises, trains, counsels, evaluates and terminates assigned employees. Involuntarily terminates employees in consultation with supervisor and Human Resources department.
• Prepares reports and recommendations for executive team regarding contract performance, budget utilization, provider capacity, compliance issues, and operational priorities.

• Bachelor's degree in business, Accounting or Public Administration field required. Master’s degree is highly preferred.
• Five (5) years’ direct experience in related field with experience in contract administration and budget management of at least $5 million, or any combination of experience and training that provides the required knowledge, skills, and abilities.
• Experience in grant writing and understanding of licensed care center administration and the ability to direct large staff required.
• Must have analytical ability and be detailed oriented.
• Must be well organized and be able to handle multiple priorities.
• Excellent verbal and written communication skills required.
• Excellent interpersonal skills required, with ability to interact at all levels.
• Must be able to work under pressure with constant interruptions.
• Must be able to work independently and autonomously.
• Must be able to make sound judgments, have excellent decision-making skills, and possess strong conflict resolution skills. Must have sound personal computing skills including Excel software.
• Must have access to a vehicle and possess a valid driver's license and sufficient liability insurance.

Anticipated Benefits:
YWCA Membership and Program Discounts
Basic Life Insurance and Retirement
Medical, Dental and Vision