Assistant Facilities Manager

Position/Title: Assistant Facility Manager

Job Classification: Exempt

Work Hours: Flexible

Salary Range $45,000-53,000

Supervisor: Facility Manager

About YWCA Greater Newburyport

As one of the oldest non-profit community organizations in the area, the YWCA Greater Newburyport has been providing safe, affordable and supportive childcare and youth development, housing and wellness opportunities.

Our staff is committed to our mission of eliminating racism and empowering women. Our work and advocacy is tied to our mission.

About our facilities

YWCA owns or manages nine separate properties in Newburyport, Amesbury, Salisbury, and Methuen, MA. We are adding an additional property (Phase II of a multi-phase project, with 48 units) in Methuen in 2026.. Properties range from an affordable housing program originally built in 1790 to a modern net positive building completed in 2025. Pools, apartments and childcare centers are all a part of the mix of properties under our control .

Who you are:

• You have experience managing properties or a background in construction.
• You have proven skills in carpentry, sheetrock, painting, plumbing, electrical work, etc., as well as custodial.
• You can prioritize and complete maintenance requests to ensure the safety of staff and members. .
• You have strong communication skills, especially when dealing with tenants and members.
• You are organized and able to work in a property management database.
• You are able to manage several projects simultaneously with minimal supervision.
• You have a valid drivers license with a good driving record.

What you will do:

The Assistant Facility Manager will support the Facility Manager and the Facility team in maintenance and operations of all YWCA Greater Newburyport facilities including a 4-lane pool, warm water pool, fitness center, 120 units of affordable housing (168 in late 2026) and a child care facility. Duties also include compliance with all local, state and federal regulations. Some supervisory components might be required (such as supervision of custodial maintenance contractors and vendors).

This is a hands on position with much of the daily work falling to the facility manager.

Facilities Management

• Ensure that at all times, all facilities and all work areas are operational and provide a safe and clean environment in compliance with appropriate regulations, safety standards and city, state and federal codes.
• Inspect all facilities frequently enough to determine repair and maintenance needs.
• Support the Facility Manager in prioritizing repairs and maintenance to protect the properties and ensure that they can be used for their respected functions on a daily basis.
• Execute repairs and maintenance as needed.
• Ensure mechanical and safety systems are maintained in accordance with manufacturer’s specifications and history. Maintain records indicating preventive maintenance schedules and compliance with schedules.
• Support the Facility Manager in overseeing an annual work plan for building maintenance, repair and improvement.

Custodians/Landscapers/Snow removal

• Supervise the custodian firm to ensure that the facility is maintained in a clean manner. Provide training and support as needed.
• Supervise landscaping firms to ensure landscape is maintained.
• Perform landscaping duties as necessary
• Perform custodial duties during the day as needed.
• Coordinate with other managers to ensure all programs are maintained in a clean and acceptable manner.
• Provide snow removal of all properties.

Inventory

• Ensure all janitorial supplies are properly stocked.
• Ensure all pool chemicals are properly stocked.
• Maintain an inventory control of all supplies.

• Maintain equipment records to document inventory, maintenance, repairs, replacement and disposal.
• Maintain Material Safety Data Sheets at all facilities

General

• Support in the maintenance of Facilities Manual.
• Assist with energy management programs
• Perform all other duties as assigned.
• Represent the YWCA Greater Newburyport in a professional, positive and informed manner to members, staff, tenants and the community at large.

Working Conditions:

• Ability to work various work shifts as needed, including weekends, holidays, and other on-call hours and evenings as needed.
• Work involves moderate exposure to weather conditions
• Work involves moderate exposures to chemicals (including chlorine, muriatic acid and cleaning chemicals) construction materials (including paint, adhesives) and construction and maintenance related items (dirt, dust, fumes).
• Work involves physical activity including the lifting of heavy objects.
• Ability to travel building to building and floor to floor in multiple level buildings, climb ladders, work in confined spaces and on uneven footing.

• Basic safety precautions must be taken at all times while working.

Signature of Employee Date

Signature of Supervisor Date