What are the responsibilities and job description for the Business Office - Campus Facilitator position at Yuma Union High School District?
Job Title:
Business Office-Campus Facilitator
Department:
Finance
Reports to:
Director of Finance
Effective Date:
4/2025
Salary Grade:
X
FLSA Status:
Non-exempt
Job Summary:
The Business Office - Campus Facilitator maintains school campus and district office finance functions with specific responsibility over an array of fiscal services for school site and district office activities. The position ensures that fiscal practices are followed and collection and disbursement of funds are within district policies and legal guidelines.
Essential Job Functions:
- Collects and maintains a variety of financial documents for the purpose of meeting the District’s fiscal needs at a campus and district level and disposes of records in accordance with district policy, state, and federal law.
- Disseminates financial reports, documents, and memos to appropriate parties in the district in accordance with accounting practices for the purposes of running district operations.
- Prepares, processes, and reviews written materials and electronic documents for the purpose of documenting activities, providing reference, conveying information, and disbursing funds for the operation of district financial functions and financial reporting.
- Reconciles fixed asset records for tracking, maintaining, and reporting fixed assets in accordance with accounting principles, district policy, and state and federal law.
- Educate and guide campus staff on finance-related policies, procedures, and best practices for the purpose of ensuring efficient processing in compliance with district policy and state and federal law.
- Requests quotations from vendors to provide cost information, purchasing, and securing necessary items.
- Research discrepancies of financial information and/or documentation for the purpose of ensuring accuracy in reporting and adhering to established procedures within district policy and state/federal law prior to processing warrants weekly for disbursement from district accounts.
- Responds to inquiries of students, parents, teachers, staff, administration, and vendors regarding financial procedures for the purpose of providing information, direction, and/or referral for addressing inquiries.
- Assists other staff in ensuring compliance with financial processes within district policy, state, and federal law.
- Reconciles budgets, and/or payment records for warrant generation to system-generated financial reports for the purposes of identifying and correcting discrepancies for integrity of budget tracking, correct payments, and accuracy in reporting.
- Attends meetings, conferences, and workshops for the purpose of conveying and/or gathering information required to perform functions of the job.
QUALIFICATIONS
Required (Education & Experience)
- High school diploma or equivalent Job related experience
Additional Eligibility Requirements
- Criminal Justice Fingerprint/Background Clearance
- I.V.P. Fingerprint Clearance Card
Position Type & Work Schedule: (Full-time or Part-time, normal daily hours, months per year)
- Full-time, 8 hours a day, Monday - Friday
Knowledge, Skills, and Abilities: (required to do the job)
- Effectively communicate both oral and written
- Ability to organize tasks and manage time to meet many and varied deadlines
- Adapting to ever-changing work priorities
- Communicating with diverse groups
- Maintaining confidentiality
- Meeting deadlines and schedules
- Working as part of a team
- Working with detailed information/data
- Maintaining effective working relationships
- Perform basic math including calculations using fractions, percents, etc. Understanding of accounting principles
Work Conditions:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 65% sitting, 25% walking, and 10% standing.Note:
- May travel to other campuses within the school district.
- Benefit eligible