What are the responsibilities and job description for the Judicial Assistant (Grade 12) position at Yuma County?
Job Summary
This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.
Performs varied confidential secretarial, clerical, and related tasks that support the operation, duties and assignments of a judge, commissioner and/or other judicial officer.
Nature of Work
(Illustrative Only) Performs a wide variety of complex and confidential secretarial, clerical and related office support tasks; handles, coordinates and modifies personal schedule and court calendar/schedule of cases for a judge, commissioner or other judicial officer; handles sensitive and delicate situations; maintains a variety of records requiring classification and compilation of varied information; reviews and monitors case files, filings and related documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures; opens and review all incoming mail or correspondence; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor; prepares a variety of documents in support of office operations and/or case related needs; maintains various records and files on office activities pertaining to travel expenses, contracts, billings, equipment, and/or related activities; responds to requests for information and assistance from the public, news media, attorneys and/or interested parties; interprets, implements and/or participates in the review, development and/or modifications to policies and procedures; coordinates the flow of paperwork including periodic and special reports; maintains/oversees administrative files; reviews incoming correspondence; drafts responses on matters for which authority has been delegated; assembles, researches, and summarizes information from various resources; compiles or verifies data to prepare special or recurring report unique to assigned function; prepares periodic reports and submit with recommendations or analyses; schedules and coordinates appointment calendars; composes and types directives, bulletins, schedules, and agendas; makes travel arrangements; coordinates internally and externally the updating and distributing the court’s scheduling calendar; serves in court, as assigned, as bailiff, having all duties and responsibilities assigned by law and local policies and procedures to the bailiff function; coordinates bailiff and court reporter resources; demonstrates continuous effort to improve management of the court that includes streamlining work processes, increase responsiveness, efficient use of judicial resources, and quality service; facilitates all information management aspects related to the operation of assigned division; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.
Experience and Education
High school diploma or GED; AND four years of progressively responsible secretarial, clerical, or high-level office support experience aiding an administrative officer in an office, technical or administrative environment or closely related area; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required.
DIFFERENTIAL PAY: Judicial Assistants who are assigned to a Presiding Judge shall be compensated a 5% pay differential for administrative duties related to the Presiding Judge’s assignment; examples of these tasks are working with the caseflow unit on assignment matters, serving as a liaison to the other Judicial Assistants, responding to matters related to the Arizona Administrative Office of the Courts; once the assignment to a Presiding Judge ends, the incumbent’s pay will be reduced by the same amount as it was increased.
Knowledge, Skills And Abilities
Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules, and requirements.; Yuma County and Superior Court policies and procedures; Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees; legal terminology and court processes and procedures; basic principles and practices of caseflow management, records management, automation, office management, jury management, and intergovernmental relations; modern office practices, procedures, and equipment.
Skills in: Interacting with people of different social, economic, and ethnic backgrounds; working under pressure in a dynamic work environment with changing demands and priorities; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; communicating effectively and producing and finalizing reports for public dissemination; organizing and coordinating the efforts of court personnel to accomplish court system and office goals and objectives; interpersonal skills that support working with a diverse group of individuals that include judges, court staff, litigants, attorneys, and the general public; working under pressures handling significant problems and tasks that come up simultaneously and/or unexpectedly; operating a personal computer utilizing a variety of software applications.
Ability to: Establish and maintain effective working relationships with judges, elected officials, staff, other agencies, and the general public; follow written and oral instructions; communicate effectively both orally and in writing
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.
EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Medical Coverage Category
The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.
This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.
- Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court Human Resources in Yuma County**
Performs varied confidential secretarial, clerical, and related tasks that support the operation, duties and assignments of a judge, commissioner and/or other judicial officer.
Nature of Work
(Illustrative Only) Performs a wide variety of complex and confidential secretarial, clerical and related office support tasks; handles, coordinates and modifies personal schedule and court calendar/schedule of cases for a judge, commissioner or other judicial officer; handles sensitive and delicate situations; maintains a variety of records requiring classification and compilation of varied information; reviews and monitors case files, filings and related documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures; opens and review all incoming mail or correspondence; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor; prepares a variety of documents in support of office operations and/or case related needs; maintains various records and files on office activities pertaining to travel expenses, contracts, billings, equipment, and/or related activities; responds to requests for information and assistance from the public, news media, attorneys and/or interested parties; interprets, implements and/or participates in the review, development and/or modifications to policies and procedures; coordinates the flow of paperwork including periodic and special reports; maintains/oversees administrative files; reviews incoming correspondence; drafts responses on matters for which authority has been delegated; assembles, researches, and summarizes information from various resources; compiles or verifies data to prepare special or recurring report unique to assigned function; prepares periodic reports and submit with recommendations or analyses; schedules and coordinates appointment calendars; composes and types directives, bulletins, schedules, and agendas; makes travel arrangements; coordinates internally and externally the updating and distributing the court’s scheduling calendar; serves in court, as assigned, as bailiff, having all duties and responsibilities assigned by law and local policies and procedures to the bailiff function; coordinates bailiff and court reporter resources; demonstrates continuous effort to improve management of the court that includes streamlining work processes, increase responsiveness, efficient use of judicial resources, and quality service; facilitates all information management aspects related to the operation of assigned division; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.
Experience and Education
High school diploma or GED; AND four years of progressively responsible secretarial, clerical, or high-level office support experience aiding an administrative officer in an office, technical or administrative environment or closely related area; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required.
DIFFERENTIAL PAY: Judicial Assistants who are assigned to a Presiding Judge shall be compensated a 5% pay differential for administrative duties related to the Presiding Judge’s assignment; examples of these tasks are working with the caseflow unit on assignment matters, serving as a liaison to the other Judicial Assistants, responding to matters related to the Arizona Administrative Office of the Courts; once the assignment to a Presiding Judge ends, the incumbent’s pay will be reduced by the same amount as it was increased.
Knowledge, Skills And Abilities
Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules, and requirements.; Yuma County and Superior Court policies and procedures; Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees; legal terminology and court processes and procedures; basic principles and practices of caseflow management, records management, automation, office management, jury management, and intergovernmental relations; modern office practices, procedures, and equipment.
Skills in: Interacting with people of different social, economic, and ethnic backgrounds; working under pressure in a dynamic work environment with changing demands and priorities; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; communicating effectively and producing and finalizing reports for public dissemination; organizing and coordinating the efforts of court personnel to accomplish court system and office goals and objectives; interpersonal skills that support working with a diverse group of individuals that include judges, court staff, litigants, attorneys, and the general public; working under pressures handling significant problems and tasks that come up simultaneously and/or unexpectedly; operating a personal computer utilizing a variety of software applications.
Ability to: Establish and maintain effective working relationships with judges, elected officials, staff, other agencies, and the general public; follow written and oral instructions; communicate effectively both orally and in writing
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.
EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Medical Coverage Category
The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.
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