Law Enforcement Records Specialist (Grade 5)

This position is advertised from the minimum to the midpoint hourly rate. Salary will be determined on education and experience at the time of offer.

NATURE OF WORK

Under general supervision, performs administrative and clerical work of moderate difficulty, in the maintenance and retrieval of criminal justice reports, records, warrants, and related materials; this position has department specific responsibilities.

(Illustrative Only): Receives and reviews submitted law enforcement reports/warrants for validity, accuracy and completeness; contacts and consults with law enforcement officers, courts, supervisors, the public, or various criminal justice agencies as needed regarding report/warrant discrepancies; processes all requests for law enforcement reports or records, and reviews all submitted documents for correctness prior to dissemination to authorized personnel, State or Federal entities; receives, logs, updates and inputs warrants daily; confirms validation of warrants on prisoners booked into the Yuma County Detention or prisoners detained by other law enforcement agencies wanted by Yuma County; coordinates extradition of fugitives wanted by Yuma County or other law enforcement agencies by acting as a liaison; coordinates travel arrangements with Yuma County Detention personnel, other agencies, or contractors to extradite fugitives to/from Yuma County; prepares required documents and medical history in order to facilitate the extradition of fugitives; maintains and tracks warrant files for in-custody prisoners in other counties or states to verify Yuma County detainer is in place in order to facilitate future extradition; verifies and enters data of criminal activity information from various sources into computerized criminal justice information systems (ACJIS, ACIC/NCIC, etc.), or tracking systems to add, update modify or purge information; Enters general information (user agency address and authorization), into a computerized tracking system in order to originate, update, reconcile, transfer or track data; performs redaction of requested police reports, body camera footage, and audio recordings based upon the Federal Freedom of Information Act, state and local laws, and guidelines pertaining to the security of personal and/or law enforcement sensitive information; files, retrieves and maintains a variety of information (e.g. approved/denied applications, accident/offense/incident reports, offender documents, warrants, etc.) to ensure compliance with state and federal laws to fill requests from internal and external sources; assists with record retention; performs local background checks for law enforcement agencies and the public; prepares warrant files/worksheets; assigns active warrants; confirms, clears, cancels, modifies all warrants and distributes via fax or email; sends and receives teletypes; replies to Hot File confirmations; enters into NCIC; monthly Hot File validation; monitors teletype inquiries for criminal history information in order to ensure prompt response, take appropriate action, and ensure other law enforcement agencies respond appropriately and within time limit parameter in accordance with state laws; sends and receives teletypes; coordinates administrative hearings for impounded vehicles; verifies customer has valid driver’s license, insurance and registration through NCIC; prepares and provides vehicle impound release form in order to facilitate tow company’s release of vehicle; collects and processes payments for records requested by the general public, attorneys and other law enforcement agencies; maintains absolute confidentiality of work-related issues, cases, and Sheriff’s Office information; assists in collecting statistical data and compiling data for reports; assists with Sex Offenders Program, as needed; regular and reliable attendance; performs other duties as assigned.

High School Diploma or GED equivalent; plus coursework in administrative/office procedures, AND three years of administrative/office work experience; OR an equivalent combination of education and experience; must be level “A” ACJIS Network Terminal Operator Certified or obtain certification within six months of hire; preferred typing/keying skills of at least 55 WPM; Additional Licenses and Certificates: Some positions may require specialized certification or licensure relative to assignment at time of appointment or prior to completion of an initial or promotional probation period; Special Requirements: May be required to successfully complete a background check, polygraph, and drug test prior to appointment.

Medical Coverage Category

The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.

Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.

Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit.

Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.

International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.

This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.