What are the responsibilities and job description for the Benefits Specialist position at Yulista?
PRIMARY FUNCTION:
The Benefits Specialist is responsible for the administration of corporate benefit programs such as medical, dental and vision insurances, group life insurances, short term disability, long term disability insurances, FSA / HSA programs, 401(K), workers compensation and employee leave programs.
ESSENTIAL FUNCTIONS
Serves as the subject matter expert for processes, administers, and tracks all employee FMLA, workers' compensation, ADA, and/or other similar leaves of absence while ensuring compliance with applicable law and Company policy
Consult with Workers Compensation carrier to submit new claims, manage leave and payment activities
Work with Compliance to ensure that all ERISA, FMLA, ADA, HIPPA etc. requirements are being met
Work with Safety Team to ensure that all required OSHA recordkeeping, postings, and reporting activities are complete
Administers benefit plan for multiple subsidiaries and contracts including SCA and CBA contracts
Serves as primary contact for all benefits and leave with employee and managers
Ensures the accuracy of all benefit enrollments in the HRIS
Communicate with vendors regarding various issues including enrollment, claim disputes, and invoice reconciliation
Assist with the annual open enrollment process and conducts all benefit related onboarding activities
Travels to locations for new contact set up to include benefits meetings and travel to contract locations for annual open enrollment meetings
Create benefit materials for new hires, open enrollment, and recruiting candidates
Ensure that employee benefit and medical files are maintained properly in a secured environment
May be required to perform other related duties to meet the ongoing needs of the organization
SUPERVISORY RESPONSIBILITIES
This job does not have supervisory responsibilities
KNOWLEDGE, SKILLS, & ABILITIES:
Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Working knowledge of advanced software applications is preferred
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence
Interpersonal skills are necessary to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external contacts such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times.
Must be trustworthy - will handle confidential information routinely
Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
Ability to follow a process.
Strong professional customer service skills, including active listening, prompt service and follow-up.
Analytical skills with the ability to evaluate data and consider decision impact across multiple areas.
Strong decision analysis and problem solving skills; ability to draw conclusions and justify decisions. Must be able to communicate issues to management.
Ability to learn and understand corporate policies and procedures and how they relate to goals.
Ability to perform basic mathematical computations
High degree of self-motivation and the ability to work independently
Ability to multi-task
Capable of handling a heavy work load
Ability to work under tight deadlines
QUALIFICATIONS:
BA/BS degree in related field with 2 to 5 years of benefit administration experience
1 year of FMLA administration experience preferred
Must have a current HR benefit related knowledge base, including FMLA, ADA & COBRA
Highly effective interpersonal, verbal and written communication skills
Demonstrate a proven track record of accomplishments and driving work to completion
Previous experience with union employees / benefits program preferred
Certification in HR-related accreditation (SHRM/PHR) is preferred
Strong database experience as related to benefit plan administration is required
Must have the ability to obtain and maintain a Government Security Clearance
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.