Academic Services Business Assistant

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TITLE: ACADEMIC SERVICES BUSINESS ASSISTANT

JOB SUMMARY: This position works under the direction and supervision of the Executive Directors of Academic Services. The candidate who fills this position must maintain a variety of department records, demonstrate proficiency in financial and office software, have the ability to organize and maintain multiple ongoing projects, and have exceptional customer service skills.

JOB SUMMARY: Reports to the Executive Director of Elementary Academic and/or the Executive Director of Secondary Academic.

ESSENTIAL FUNCTIONS:

• Plans, organizes, and performs administrative support functions related to activities and operations of the Academic Services office.
• Assist with purchasing and maintaining financial records for district funds (bond, general, and federal).
• Provides support and assistance to gifted education program coordinator.
• Works collaboratively with site librarians to ensure site resources are received in a timely manner.
• Maintains protocols related to district inventories related to academic services, as well as bond, general, and federal funds.
• Assists with professional development records, including but not limited to site and district plans, sign in sheets, and Vector Training.
• Receives academic services, deliveries, and communicates with coordinators and sites accordingly.
• Willing to work collaboratively within the team to ensure the needs of students, teachers, and administrators are met in a timely manner.
• Perform other duties and responsibilities as assigned by the Executive Directors of Academic Services.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School Diploma
• 3 or more years of experience working in a professional office setting
• Demonstrate working knowledge of basic office procedures, basic accounting, typing, and a variety of computer applications (e.g., Word, Excel, PowerPoint, etc.)
• Command of the English language, both written and verbal.
• Perform difficult, complex, and confidential responsible clerical and secretarial work independently and effectively.
• Such an alternative to the above qualification as the Executive Directors of Academic Services may find appropriate and acceptable.

WORKING CONDITIONS:

• Generally, the job requires 80% sitting, 10% walking, and 10% standing.
• Requires fine finger dexterity to use office equipment, office technology, and maintain accurate filing systems.
• Effectively coordinate a variety of difficult, technical administrative functions at a level requiring extensive independent decision-making within established rules, policies, and procedures
• Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
• May experience constant interruptions, inflexible deadlines, and changes to normal routines.

TERMS OF EMPLOYMENT:

• 237 day contract, 8 hours per day
• 1.290 ratio

STATUS: Non-exempt Support

EVALUATION: This job description is not designed to cover or contain comprehensive listings of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice. Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy of evaluation for certified personnel.