Payroll Clerk

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TITLE: PAYROLL CLERK

JOB SUMMARY: Handle administrative tasks like data entry, maintaining payroll records, and verifying timesheets to provide supportive duties to the Human Resources Office. The Payroll Clerk will also assist with employee inquiries to provide customer service to YPS Employees. 

ESSENTIAL FUNCTIONS:

• Support processing all payrolls through data entry conducted in a timely and accurate manner.
• Maintain records and files, which adequately document payroll activities (e.g. time sheets, extra duty sheets, payoff sheets, I-9, W-2, W-4).
• Collect, record, and process all required Federal and State documents (e.g. W-2, W-4, etc.)
• Respond to employee inquiries related to general payroll related questions with a customer-focused demeanor.
• Gain knowledge of OCAS coding; verify and assist in entering proper OCAS coding for all payroll expenditures as determined by SDE.
• Assist in processing time sheets/work-time entries for each payroll period in a timely manner, to include calculating, verifying, and data entry; communicate with the Payroll Specialist regarding discrepancies, procedural concerns, and wage and hour concerns; research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time entries, salary, stipends, FMLA, etc.); communicate with the Payroll Specialist to develop and monitor methods (time sheets, time clock, etc.) of collecting and recording time and attendance.
• Assist in processing garnishments received in a confidential manner; assist in ensuring all deadlines are followed; proper withholdings are made, and amounts of deductions meet state and federal guidelines.
• Assist in accurately reflecting all taxable income (salary, transportation, imputed income, perks, etc.) in employee compensation.
• Assist in setting up new employees in the payroll system and/or delete employees upon termination once they have been approved by the board and documentation has been approved; assist with employee onboarding processes.
• Assist with audit preparation, as needed; assist with income verifications, as needed.

OTHER RESONSBILITIES:

• Gain knowledge of District software used to support payroll and human resources functions (e.g. School ERP Pro, etc.); maintain working knowledge of Microsoft Office Documents (e.g. Word, Excel, etc.); maintain a working knowledge of substitute management system (Frontline).
• Gain a working knowledge of State and Federal regulations and District policies concerning employee compensation (Unemployment, Garnishments, Wage and Hour Division guidelines, etc.); participate in ongoing training and research to maintain current and accurate knowledge.
• Coordinate with the HR Solution Specialist, Payroll Specialist and other personnel to complete required SDE reports (e.g. School Personnel reports) in a timely and accurate manner.
• Assist the Payroll Specialist in coordinating with the Chief Financial Officer and the Assistant Superintendent of Human Resources to develop, distribute, and collect personnel contracts and compensation statements.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School Diploma or GED equivalency.
• Associate’s Degree preferred, but not required.
• 2 or more years of experience working with payroll and/or business office procedures or school work experience preferred.
• Demonstrate working knowledge of basic office procedures, basic accounting principles, data entry, and a variety of computer applications (e.g. Word, Excel, payroll software, human resources software, etc.).
• Command of math calculations, as they relate to finance and payroll (fractions, percents, ratios, addition, subtraction, multiplication, division, whole numbers, decimals, rate).

WORKING CONDITIONS:

• Generally, the job requires 80% sitting, 10% walking, and 10% standing.
• Requires fine finger dexterity to use office equipment, office technology, and maintain accurate filing systems.
• Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
• May experience constant interruptions, inflexible deadlines, and changes to normal routines; ability to work a flexible schedule as needed to meet production deadlines; ability to use problem-solving and analytical skills to identify concerns and solutions with data, software, and procedures; must complete a high volume of computer use and input a high volume of data with speed and accuracy, including confidential data.
• Ability to communicate and coordinate with a diverse range of personnel (e.g. support staff, administrators, co-workers); must maintain strict confidentiality.

TERMS OF EMPLOYMENT:

• 237 day contract (8 hours per day, 1.407 ratio)
• Hourly Rates:
• Step 0: $18.78
• Step 1: $19.02
• Step 2: $19.26
• Step 3: $19.50
• Step 4: $19.75
• Step 5: $20.01

STATUS: Non-exempt Support

EVALUATION: This job description is not designed to cover or contain comprehensive listings of activities, duties or responsibilities that are required of the employee of this job.  Duties, responsibilities and activities may change at any time with or without notice.  Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy of evaluation for support personnel.

All applications must be submitted through the Yukon Public School Job Posting Board: jobs.yukonps.com

Salary : $19 - $20