What are the responsibilities and job description for the Youth Football Game Coordinator & Team Recruitment Specialist position at Youth Sports?
12U & 13U Travel Football | Nationwide Remote Contract
Job Category: Sports Management / Event Coordination / Outreach & Recruitment
Job Type: Freelance / Contract / Remote
Location: United States (Nationwide)
Experience Level: Intermediate to Expert
Project: Initial engagement with potential for long-term collaboration
About Us
We are a competitive youth tackle football travel organization based on Maui, Hawaiʻi, seeking to expand playing opportunities for our 12U and 13U teams across the United States.
Our mission is to provide young athletes with competitive football experiences beyond Hawaiʻi while building lasting relationships with youth football programs nationwide.
We are seeking a well-connected, resourceful professional to identify competitive opponents, recruit interested teams, and coordinate exhibition games, scrimmages, tournaments, and future matchups.
Immediate & Long-Term Goals
Immediate Priority – 2026: Secure an end-of-season celebration game for our 12U team, ideally scheduled for late November or the first week of December. Candidates capable of initiating outreach immediately are preferred.
Long-Term – 2027 Season: Develop a nationwide network of competitive programs and scheduling opportunities for our 13U team, including annual matchups, tournaments, interstate travel, and potential games hosted in Hawaiʻi.
We welcome opportunities nationwide, with particular interest in the West Coast and other regions with strong youth football programs.
What We're Looking For
A results-oriented professional with established youth football connections who can turn qualified opportunities into scheduled games—not simply generate contact lists.
The ideal candidate understands the youth tackle football landscape, builds relationships effectively, and can manage outreach through scheduling coordination with persistence and professional follow-through.
Key Responsibilities
* Research and identify competitive 12U and 13U tackle football programs nationwide.
* Contact coaches, team managers, league directors, and organizations to recruit interested opponents for exhibition games, scrimmages, and competitive matchups.
* Identify suitable tournaments, showcases, and organized football events.
* Evaluate potential opponents for competitive suitability, age-division and roster eligibility, playing experience, insurance, and applicable league or sanctioning requirements.
* Assist with coordinating game dates, locations, venues, and scheduling logistics.
* Develop relationships with programs interested in recurring matchups, including potential travel to Hawaiʻi.
* Maintain organized records of contacts, outreach, responses, and scheduling opportunities.
* Provide regular progress updates to our Hawaiʻi-based leadership team.
Ideal Candidate
Experience in one or more of the following areas:
* Youth tackle football, Pop Warner, American Youth Football (AYF), UYF or independent travel football programs.
* Sports scheduling, athletic administration, team recruitment, or event coordination.
* Established relationships with coaches, league officials, tournament organizers, or competitive youth football programs.
* Coordinating competitive games, tournaments, or multi-state sports opportunities.
Existing nationwide youth football connections are a significant advantage.
Project Expectations & Deliverables
The initial engagement will focus on identifying qualified programs, establishing contact, and developing viable scheduling opportunities.
Expected deliverables include:
* A researched list of qualified teams and organizations with verified contact information.
* Direct outreach to prospective opponents and program representatives.
* A shortlist of interested programs, including potential game dates and locations.
* Ongoing communication, progress reporting, and scheduling assistance.
Specific milestones, outreach targets, timelines, and performance benchmarks will be mutually established before work begins.
Coordination & Approval
The contractor will represent our organization in outreach and scheduling discussions, present qualified opportunities, and assist with approved arrangements.
All final game commitments, contracts, financial obligations, and travel arrangements require approval from our Hawaiʻi-based leadership team.
How to Apply
Please include:
1. Your experience with youth tackle football teams, leagues, or athletic organizations.
2. Existing connections with competitive youth football programs nationwide.
3. An example of a game, tournament, or matchup you helped coordinate, including your role and the outcome.
4. Your proposed approach and first 30-day outreach plan for securing competitive matchups.
5. Your suggested project fee.
Bonus: If you already know competitive 12U or 13U teams interested in hosting a team from Hawaiʻi, we'd love to hear about them!
We look forward to connecting with someone who shares our passion for youth athletics, competitive opportunities, and creating memorable experiences for young football players.
Direct all applications to: atwmaui@gmail.com