Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing and processing all aspects of YBGR’s accounts payable function, including verifying invoices, ensuring proper approvals, and processing payments accurately and on time.

Position Details

This role plays a critical part in maintaining vendor relationships and supporting the financial health of the organization by ensuring compliance with internal policies and external regulations. The ideal candidate is detail-oriented, organized, and skilled in identifying opportunities to improve processes while maintaining the highest standards of accuracy and professionalism.

Compliance

Ensure compliance with company policies, internal controls, and regulatory requirements. Adhere to all policies, systems, safety requirements, and procedures of the organization.

Process

Prepare and process electronic payments, checks, and wire transfers in accordance with payment terms. Generate and maintain accounts payable reports, including aging reports and payment forecasts. Review, verify, and process invoices, ensuring proper coding, approvals, and documentation. Review and process employee expense reports, ensuring compliance with company policies.

Accounting

Maintain vendor records, reconcile vendor statements, and respond to inquiries in a timely and professional manner. Perform monthly reconciliations of accounts payable transactions and resolve discrepancies. Identify and recommend improvements to accounts payable processes and workflows.

Goals

Contribute to the strategic goals and outcomes of the agency as measured by the development and achievement of individual, departmental, and organizational goals and outcomes. Participate in Performance Quality Improvement (PQI) goals of the organization, both individually and as a team member. Fully support and model the mission and values of YBGR.

Training

Participate in required training as appropriate to the position and beneficial to YBGR.

Performance

Deal constructively and helpfully with all other members of the organization. Take the initiative to identify problems and seek out solutions. Be a professional representative of the organization to those outside it. Participate and engage in monthly supervision/coaching meetings with the supervisor. Be aware of the cultural and socioeconomic characteristics of the persons served.

Values

Faith - is being sure of successfully achieving our mission, based upon our trust in a loving creator. Integrity - doing what is right, putting the needs of others above your own, and living by the highest values. Relationship - being committed to one another in a mutually respectful, dignified, healthy, and honoring manner. Stewardship is the use of any resource or talent entrusted to YBGR to fulfill the mission and values.

Qualifications

21 years old or older. Criminal / Child Abuse Clearance: Must pass criminal record and child abuse registry background check as required by the State of Montana. Experience: 2 years of experience in accounts payable or a related role. High School Diploma or GED. Willingness and ability to obtain certification in First Aid/CPR and Violence Intervention Prevention.

Skills

Strong skills in identifying discrepancies and resolving them efficiently. Technical Proficiency: Strong understanding of accounts payable processes and procedures. Attention to Detail: Ability to review invoices, payment requests, and expense reports with a high degree of accuracy. Time Management: Proven ability to manage multiple tasks, meet deadlines, and prioritize workload in a fast-paced environment. Demonstrate being self-motivated, self-disciplined, and diligent with forward thinking.

Analysis

Problem-Solving: Analytical mindset with the ability to investigate and resolve discrepancies or issues in a timely manner. Visual Ability: Ability to read, review, and analyze printed and digital documents, including invoices, reports, and spreadsheets.

Work Environment

Environmental Conditions: Work is performed in a standard office environment with minimal exposure to adverse conditions. Hand-Eye Coordination: Proficient use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator). Repetitive Motions: Frequent repetitive tasks, such as typing or entering data into systems.

Communication

The ability to effectively interact and communicate with others. Hearing and Speaking: Clear communication with vendors, team members, and stakeholders, both in-person and via phone or video conferencing.