Procurement / Estimating Specialist - Design Build Company

Company Profile: 

At Vellum Design Build, we are setting a new standard for residential and commercial architecture and construction on California’s Central Coast. Our integrated design-build approach ensures a seamless transition from concept to completion, with a strong emphasis on efficiency, precision and quality. As a single point of responsibility, we deliver projects that align design intent, budget and timeline at every stage. 

Job Summary: 

The Procurement / Estimating Specialist will support our team in the construction of high-end residential and subdivision projects, through the procurement of materials and placing orders in connection with our projects under construction.  This role is pivotal, in that the candidate will possess a thorough understanding of the field process, protect the design intent and prevent costly delays.  The ideal candidate is self-driven, organized, and quality-focused, with strong construction/product knowledge and good design instincts.  This position can be full-time, or part-time. 

Duties/Responsibilities: 

Procurement / Purchasing

Cabinetry (finish and casework), windows, interior/exterior doors;

Door hardware packages, stair systems, railings, chimney caps, and related finishing materials;

Vendor coordination, quotes, lead-time management, and order tracking;

Confirming specifications, dimensions, and compatibility with field conditions;

Ensure quality and alignment with design intent and project schedule. 

Estimating Quantity Takeoffs

Perform quantity takeoffs and assemble scopes for pricing;

Support estimate for finish packages and building components;

Assist with value engineering and alternates when needed;

Maintain clean, organized documentation for pricing, selections, and purchasing decisions. 

Construction Document Review / Coordination

Read and interpret construction drawings and details (architectural and structural as needed);

Identify discrepancies, missing information, or constructability concerns early;

Coordinate clarifications with the design team, PMs, and field staff to prevent delays and rework. 

Qualifications: 

At least 3 years of proven experience with residential construction estimating, ordering and coordinating cabinetry, doors, and windows;

Working knowledge of installation requirements, lead times, and field coordination;

Strong estimating fundamentals and ability to perform accurate takeoffs;

Proficiency in reading, understanding and interpreting construction drawings and details;

Strong design acumen and familiarity with current architectural/interior styles;

Familiarity with high-end residential construction, custom details, and finish standards, a plus;

Experience creating/maintaining procurement logs, submittal logs, and lead-time trackers, a plus;

Ability to maintain existing vendor relationships and establish new vendor relationships;

Proficiency with MS Office 365, particularly Excel and Teams;

AutoCAD or equivalent drafting software experience, a plus;

High level of accountability, follow-through, and attention to detail

Exceptional oral and written communication and interpersonal skills;

Astute time management, attention to detail, organizational, planning, effective multi-tasking, problem-solving, follow-through and customer service skills;

Ability to work effectively alone and within a collaborative team environment;

Valid CA driver’s license and clean and insurable record.   

Compensation:

$80K - $100K DOE annual base salary for this full-time, exempt position. 

Benefits:

Health insurance coverage for employee – Employer participation offered after 6 months

40 hours of annual paid time off during 1st year of employment on an accrual basis; increasing to 80 hours in 3rd – 5th years and 120 hours after year 5;

40 hours of paid sick time annually allotted in a lump sum on start/anniversary date);

9 paid public holidays annually;

Annual bonus structure based on performance.

Working Hours:

8:00AM – 5:00PM Monday – Friday (for full-time position)  

Location:

San Luis Obispo, CA – onsite position

Salary : $80,000 - $100,000