Secretary

Overview

We are seeking a dynamic and highly organized Secretary to join our team and support our administrative operations. This vital role involves managing correspondence, coordinating schedules, handling phone communications, and ensuring the smooth functioning of daily office activities. The ideal candidate will bring strong office management skills, technical proficiency, and exceptional customer service abilities to create an efficient and welcoming environment. This paid position offers an exciting opportunity to contribute to a professional setting while developing valuable administrative expertise.

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette
• Provide comprehensive office management support, including filing, data entry, and maintaining organized records
• Prepare, proofread, and format documents using Microsoft Office suite, including Word processing and spreadsheets
• Schedule appointments, coordinate meetings, and manage calendars for team members or executives
• Assist with client communication and customer support to ensure positive interactions and timely responses
• Handle front desk responsibilities such as greeting visitors, managing incoming correspondence, and maintaining a professional reception area
• Utilize computer literacy skills to perform clerical tasks efficiently, including typing, proofreading, and document management

Experience

• Must type 60 words per minute or faster
• A public records background check is mandatory
• Must be fluent in technology and different applications
• Must be able to handle multi tasking and limited oversight
• Prior office experience or administrative support experience is required; familiarity with office procedures is highly valued
• Proficiency in Microsoft Office applications (Word, Excel) and productivity software is essential
• Experience with QuickBooks accounting software is a plus for handling basic financial tasks
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills—both verbal and written—in English; bilingual abilities are advantageous
• Demonstrated ability to manage time efficiently while maintaining attention to detail
• Personal assistant or similar clerical experience that showcases professionalism and reliabilityJoin us as a Secretary and become an integral part of a vibrant team dedicated to excellence in office operations. Your organizational talents and technical skills will help drive our success while providing you with meaningful professional growth opportunities.

Pay: $23.80 - $28.66 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $24 - $29