Administrative Assistant

Job Overview

******

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace. If you thrive in fast-paced settings, excel at multitasking, and possess a proactive attitude, we want to hear from you!

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for team members and executives using productivity software and Google Workspace tools
• Perform data entry tasks with accuracy using spreadsheets, Word processing, and other Microsoft Office applications
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and records
• Assist with office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Provide customer service support by responding promptly to client inquiries and facilitating effective communication
• Support bookkeeping activities including basic bookkeeping tasks using QuickBooks or similar accounting software

Requirements

• Must be able to type 60 words per minute (WPM)
• Technologically savvy and comfortable using different computer systems and/or applications
• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity software
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Exceptional communication skills, both verbal and written, including phone communication and client interaction
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with multi-line phone systems, data entry, proofreading, filing, and calendar management is preferred
• Knowledge of medical or dental receptionist duties is a plus; personal assistant experience is also valued
• Technical proficiency in office equipment such as printers, scanners, and fax machines is essential

Join us as an Administrative Assistant and become an integral part of a lively team dedicated to excellence! Your enthusiasm for organization combined with your technical skills will help us deliver outstanding support every day. We’re committed to fostering a positive work environment where your talents can shine while supporting the success of our organization.

Pay: $24.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $24 - $30